Civil Contracts Coordinator

Do you like to plan, organize, and participate in contract administration activities? Being a team member in the solicitation of bids, development, and management of contracts in Civil Construction.

The Civil Contracts Coordinator is responsible for supporting the Civil Contracts Manager with the execution, procurement, preparation, and administration of various levels of civil, survey, piling, retaining, abatement, and demolition contracts.

• Obtain insurance, WCB, and pertinent documents from awarded subcontractors.
• Draft and administer subcontracts.
• Manage progress draws and payment documentation.
• Apply civil construction technical knowledge to support project execution.
• Reconcile and process monthly claims, liaising with field personnel, preparing and certifying claims.
• Coordinate change orders by gathering facts, preparing authorizations, and liaising with Accounts Payable.
• Confirm eligibility for holdback releases, ensuring compliance with legislative requirements.
• Assist the Contracts Manager with contract and project close‑out, coordinating with the finance department to ensure accurate billing and contractual revenue collection.
• Other related duties as required.

• Post‑secondary education in Business Administration or Construction Management.
• Minimum 2 years coordination experience.
• Minimum one year of demonstrated experience in civil construction.
• Proficient in Viewpoint, Vista, Bluebeam Revu, Adobe Acrobat, Excel, Word, Outlook, MS Teams.
• Excellent organizational skills, attention to detail, and time management.
• Proactive in identifying and addressing risks, conflicts, and disputes.
• Ability to work efficiently in a fast‑paced environment, managing multiple tasks and deadlines.
• Strong relationship‑building skills with internal and external stakeholders.

Employees enjoy a wide range of benefits and competitive reward. Salary starts from $51,600 to $64,500 per annum, based on skill set, education, and experience.

• Employer paid extended health, vision, and dental coverage (including family).
• Employee and Family Assistance Program.
• Employee Referral Program.
• Yearly health and wellness benefit.
• RPP eligibility after 1 year.
• Employee recognition program.
• In‑house professional development opportunities.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.