Secretary, Healthcare

Requisition : 398745

Position Number:

Posting End Date: March 14, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Pediatric Cardiology

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 03/25/2026 - 03/26/2027

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Salary: $23.063, $23.738, $24.437, $25.155, $25.896

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Manager Health Services, the incumbent is responsible for the effective and efficient provision of secretarial and administrative support for a section in the Department of Internal Medicine.

Duties include:

• Typing a variety of correspondence including, (but not limited to): medico legal letters, grants, manuscripts and abstracts.
• Establishing and maintaining office systems.
• Updating and maintaining curriculum vitae (CVs) for multiple physicians.
• Maintaining schedules for multiple physicians.
• Completes travel arrangements as per Shared Health protocol and UM CONCUR.
• Creating, maintaining and distribution of multiple schedules.

Experience

• ​​​​​​One year directly related experience required, preferably in a health care setting.
• Experience with coordinating, organizing and scheduling meetings in Microsoft Outlook, with multiple stakeholders is required.
• Experience working in a University environment with knowledge of University policies and procedures, in reference to grants and external funding agencies would be considered an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Medical Terminology (75% pass mark).
• Keyboarding speed of 50 wpm required.
• Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook required.
• May be required to learn and use department specific software and technology.
• Excellent planning, organizational, project and time management skills are required.
• The incumbent must be able to demonstrate good judgement, initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
• Excellent oral and written communication and interpersonal skills.
• The ability to communicate with all levels of hospital/university personnel, as well as various outside agencies and institutions.
• Demonstrated ability to work independently with limited guidance and supervision.

Physical Requirements

• Recognized ability to adapt to change.
• Frequent foot travel throughout the facility, as well as various University of Manitoba Bannatyne Campus offices.
• Manual dexterity.
• Ability to cope with frequent interruptions and function in a stressful environment.
• Frequent contact with patients, staff and public.

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6)…