Human Resources Assistant

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4

Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

Provides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

• Support all HR staff with administrative tasks

• Monitor and coordinate HR Inbox for general inquires, resumes, documentation, etc. and forward to appropriate contact for follow up including employment verification letters

• Retrieve, date stamp and distribute incoming/outgoing mail, courier requests

• Assists with employee file retrieval, including terminated and/or off-site storage files.

• Updates Human Resource Intranet as required

• Updates and maintain the Organization database and HRMS for all areas of conditions of employment; including follow up of required educational verification and/or confirm with internal candidate file

• Maintains Work Break Orders and Averaging Permits (Employment Standards) for The Link Programs

• Attends and contributes to all appropriate meetings and related committees

• Assist with HR Reporting and Projects as required

• Arrange new hire orientations

• Prepare and assist with hire packages for new employees

• Assists in organizing and implementing human resources workshops, lunch & learns, etc.

• Receives and updates tracker with reports from The Link Scheduler/Training Coordinator; including but not limited to, First Aid/CPR, NVCI, Suicide Intervention, Child and Adolescent Development, Intro to Youth Care Practice; etc.

• Coordinates Onboarding Tracker and schedules follow-ups

• First point of contact for Human Resources Department

• Creates and maintains a position or desk reference

• Adheres to established standards for documentation, correspondence, email and filing

• Participates in compliance training for the position as defined in The Link policy

• Other duties related to Human Resource functions

• Receive and review posting requests, ensuring all required information is accurate and brand consistent. Upon approval, post positions on Intranet through Recruitment software. Distribute postings to external organizations. Create electronic and hard copy competition folders with applicable documentation added for next recruitment efforts

• Manage and maintain applicant tracking system

• Assists with collection of resumes, compiling screening guides then forwards competition files to the Human Resource Consultant or Supervisor for screening. Schedules all interviews for HR or people leaders

• Complete reference check as required

• Requesting, following up and processing Criminal Reference Check w/VS, Child Abuse Registry Checks, Adult Abuse Registry Check (if applicable), Prior Contact Checks (PCC) for all new employees. Update the Checks Tracking database

• Send for Follow up on positive PCC checks with applicable agencies

• Provide clearance emails, or status updates on new hires to Supervisors for ALL forms of required documentation

• Respons…