Utilities Coordinator -FO

Position: Utilities Coordinator (#037-FO)
Closing date for applications  September 18, 2026
Position Title  Utilities Coordinator
Accommodation Supports  Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact : ao-humanreso
Equity and Inclusion  Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.
Document Format Requirement  ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED
Start Date  As soon as possible
Department  Facilities & Operations
Reports To  Utilities Supervisor
Union Status  Out-of-scope
Location  Administration Office
Working Hours  Regular Full-Time
Annual Salary Range  $74,292 - $92,588 depending on qualifications
Language Requirement  English

Job Description Reviewed  September 1, 2026
Purpose of Position  Under the direction of the Director – Facilities and Operations, the Utilities Coordinator will work closely with the Utility Supervisor to ensure that the Division’s buildings and facilities are maintained in excellent operating condition and that all building systems run efficiently.

Key Responsibilities   Working in conjunction with the Utilities Supervisor, manages the Division’s mechanical and utility equipment in all facilities and ensures they are maintained and in good working condition.
Utilizes the Division work order system in reviewing/coordinating dispatched work.
Maintains accurate asset inventory of all utility equipment.
Maintains records of work performed on mechanical systems.
Provides and manages a preventative maintenance schedule and liaises with school staff.
Visits all facilities on a regular basis to verify/identify equipment issues.
Makes appropriate arrangements or recommendations for system replacements or large repairs.
Coordinates with facility maintenance staff when multiple trades are needed for tasks.
Ensures that general maintenance work is done and emergency repairs are completed in a timely manner.
Assists with lighting and mechanical rebate programs and procurement of maintenance supplies as needed.
Provides support to the Utilities supervisor with large capital projects as needed.
Supports utility maintenance employees.
Ensures the worksite is maintained in a safe and orderly fashion.
Works cooperatively with other divisional staff and contractors.
Provides relief for the Utility Supervisor during absences as needed.
Performs other duties as may be assigned to support the department.
Skill and Knowledge – Required   Strong organizational and time management skills, with ability to work under pressure, multi-task and prioritize.
Strong communications and interpersonal skills with the proven ability to defuse conflict and deal with complaint and concerns effectively and professionally.
Ability to exercise tact and diplomacy when dealing with confidential information.
Ability to work both independently and in a team environment.
Experience in commercial construction, mechanical site coordination or institutional facility management.
Experience in managing preventive maintenance.
Working knowledge of general commercial practices and techniques.
Working knowledge of office computer systems (Excel, Word, Outlook).
Working knowledge of maintenance work software.
Skill And Knowledge – Desired   Journeyman Status in mechanical trade skills and/or Post Secondary Degree in Facilities Management.
Prior experience in an educational environment.
Experience in Workplace Safety and Health.
Conditions of Employment   Police Information Check
Child Abuse Registry Check
Completion of Commit to Kids or Respect in Schools training
New Employee Safety Orientation
Accessible Customer Service and Accessible Employment
Code of Conduct
Class 5 Driver's License
Working Conditions & Physical Demands   Work involves some standing, walking, climbing, bending, pushing, pulling, and lifting.
Ability to lift objects weighing more than 25 kgs.
May be exposed to noise, dust, dirt, fumes, and hazardous/poisonous chemicals.
On occasion it may be required to work beyond normal working hours, with little, short or no notice.
A weekend or evening shift may be required as needed.
Provide emergency responses outside of regular work hours when required.