Maintenance Coordinator

Wonderland Business Centre, London, ON, CA

4 days ago

Requisition

Salary Range: $52,500.00 To $58,000.00 Annually

Title:

Maintenance Coordinator

Reports to:

Maintenance Supervisor

Department:  Operations

Are you the person who keeps everything moving?

You’re highly organized, naturally on top of the details, and somehow able to keep multiple moving pieces from falling through the cracks. You enjoy a fast-paced environment, know how to prioritize what needs attention first, and aren’t afraid to jump in and figure things out when plans change.

As our Maintenance Coordinator, you’ll be the hub that helps keep our maintenance operations running smoothly. From coordinating and prioritizing work orders to communicating with site teams, tracking inventory, organizing the warehouse, and ensuring our technicians have what they need. You’ll play a key role in keeping everything connected and on track.

If you're tech-savvy, an effective communicator, love organization, and thrive in a role where no two days look exactly the same, this could be the opportunity for you.

At Old Oak:

We demonstrate integrity in everything we do

We keep our people, our customers, and our community as our priority

We are a company where people want to be

What We Offer:

Certified Great Place to Work®

Competitive wage structure

Health and wellness benefits

A company that gives back to the local community

Opportunities for subsidized professional development

Room for future growth and advancement

A friendly, fun, and safe team-oriented work environment

Role Summary and Purpose
Reporting to the Maintenance Supervisor, the Maintenance Coordinator provides critical administrative and logistical support to ensure timely and effective completion of work orders. This role receives all work order requests, assigns work orders to site staff (grounds or superintendents) or maintenance technicians based on priority, skill level required and availability of resources, and communicates with site teams to ensure that proper notice of entry is provided to tenants.

In addition, this role maintains the upkeep of warehouse operations and management of inventory to ensure that tools and parts are available as required. The individual in this position will regularly lift and move items weighing up to 70 lbs, as well as operate a standard forklift for heavier or palletized loads.

Responsibilities
Work Order Scheduling and Coordination

Receive, review, prioritize, and distribute maintenance work orders to the appropriate staff as dictated by work order assignment SOP.

Email Community Managers at each site to provide maintenance schedules and specify 24 hour notice of entry requirements for communication to residents

Track and update the status of work orders, ensuring timely completion and accurate documentation.

Communicate urgent requests for Contractor support, contact applicable contactor to be dispatched, issue P.O.’s and communicate timelines to the Maintenance Supervisor and Property Management staff.

Inventory Control & Documentation

Perform regular inventory audits of warehouse stock and stock maintained at each campus to maintain accurate records and appropriate stock levels.

Update inventory management systems, generating reports on usage trends, restocking needs, and discrepancies.

Collaborate with the Maintenance Supervisor and Project Coordinators to reorder materials as needed.

Warehouse Operations

Accept and verify incoming deliveries against purchase orders, noting any discrepancies or damages.

Efficiently organize and store parts, tools, and equipment to maximize space and accessibility.

Safely lift and move items weighing up to 70 lbs regularly.

Operate a standard forklift to transport heavier or palletized loads, adhering to all safety guidelines.

Health…