Records Management Analyst - Level 5 (EMAPS

Access & Privacy

Fair Practices and Legal Affairs

Position number: 38085

Date posted:
August 17, 2026

Project Full-Time

Full-time:
Yes

Permanent:
No

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $33.00 to $46.21 per hour ($60,068.35 to $84,095.69 per annum)

Appointment Dates:
October 5, 2026 to October 4, 2028

1820 hours worked

For more information please contact:
Judy Dandurand -

MINIMUM FORMAL EDUCATION/TRAINING:

• Degree or diploma in Information Management, Records Management, Library and Information Studies, Archives Management, Information Governance, Business Administration, or a related discipline is required.
• Preference will be given to candidates with additional education or experience in a related field, such as risk and compliance, access and privacy, change management, and information studies.
• An acceptable equivalent combination of education and experience will be considered.

EXPERIENCE:

• A minimum of five years’ experience working within an office environment is required.
• Experience in dealing effectively and diplomatically with senior members of an organization and the public, and ability to foster harmonious working relationships with other staff, both academic and support, is required.
• Strong written and oral communication skills required.
• Strong research and analytical skills required.
• Familiarity with risk management and compliance auditing is required.
• Experience applying records retention schedules, disposition requirements, and information lifecycle management practices is required.
• Experience working with large volumes of unstructured information, shared drives, enterprise content repositories, or cloud-based collaboration platforms is required.
• Experience participating in records cleanup, digitization, information governance, or data quality initiatives is required.
• Preference will be given to candidates with previous experience in access and privacy or risk management roles.
• Experience working within a post-secondary, public sector, healthcare, or regulated environment is considered an asset.
• Knowledge of Microsoft 365 governance, SharePoint Online, One Drive, and emerging information management technologies is considered an asset.
• Familiarity with automation and analytics tools used to identify records, duplicate content, and obsolete information across enterprise repositories is considered an asset.

SKILLS AND ABILITIES:

• Excellent office skills are required, including:
  • Communications and interpersonal skills
  • Organizational skills
  • Time-management skills
  • Document management skills
  • Keyboarding skills
  • Research, analysis and summarization
• Excellent skills with a variety of operating systems and software required.
• Advanced knowledge and hands-on experience with Microsoft 365 technologies, including SharePoint Online, One Drive, and Teams, is required.
• Ability to think analytically, anticipate and resolve problems, exercise sound judgment and carry out duties with tact and diplomacy in a confidential environment is required.
• Ability to work independently and undertake work as directed is required.
  • Ability to plan, organize and prioritize diverse tasks with attention to detail is required.
  • Must be self-motivated and proficient in multi-tasking to meet competing deadlines.
  • Ability to keep sensitive matters confidential is required.
• Technical Abilities required, including:
  • Proficiency with computers and software commonly used in the office.
  • Ability to help the office stay current and adopt effective new technologies.
• Ability to interpret and apply records retention schedules and policies in complex business environments is required.
• Strong problem-solving skills and ability to make sound recommendations regarding records classification and disposition is required.
• Ability to translate requirements into practical guidance for business units is required.
• Strong organizational skills and ability to manage competing priorities and project deadlines is required.
• Excellent written and verbal communication skills required.
• Strong stakeholder engagement and facilitation skills, including the ability to work collaboratively with technical and non-technical audiences, is required.
• S…