Fleet & Logistics Coordinator

The successful candidate will build on the company’s existing safety culture and make efforts to enhancement of company’s Fleet division, mechanics and support the Health & Safety Program. This involves but not limited to: providing support to the Shop Manager and Health & Safety Department, as well as maintenance of the Fleet and Fleet Management software.

In this role, you are responsible for a number of tasks for the Fleet division such as monitoring Hours of Service, managing service records, confirming daily inspection compliance, and relaying defects to the maintenance department. As well as Shipping & Receiving and Vehicle Permits.

The successful candidate must have the willingness to learn, adapt quickly and maintain a high level of confidentiality and communication.

• We do not have transit to our office, your own vehicle is required to get to work. You must live in Winnipeg or the surrounding area to apply for this job.
• experience in Health & Safety not required but an asset
• Knowledge of the fleet program Samsara is an asset
• Knowledge of heavy equipment is an asset.

• General knowledge of the heavy construction industry
• Mechanically inclined an asset
• Knowledge of Hours of Service and asset
• Strong communication skills (both written and verbal)
• Exceptional attention to detail and organization skills
• An assertive, confident personality
• Demonstrated organizational and time management skills with the ability to work on several projects, with multiple duties and tasks within deadlines
• Proficient in Microsoft Office 365 (Word, Excel etc.), must have the ability to learn new apps and web-based programs.
• Ability to work independently, demonstrate initiative, and be proactive.

Fleet program Administration – 60%:

• Ensure vehicle, rig & PME inspections are done daily in Site Docs
• Upkeep of all fleet details with Samsara software
• Input service records into Samsara and pc fleet drives accordingly
• Upkeep vehicle specs, maintenance, incidents, repairs & annual safeties
• Hours of Service
• Review daily vehicle use
• In-house and third-party repairs tracking (regular scheduled maintenance and emergency repairs)
• Schedule appointments & follow up
• Installation of GPS units on new fleet
• Track fleet preventative and reactive maintenance
• Take crew phone calls on maintenance breakdowns to help troubleshoot
• Insurance claim coordination and administration
• Track company rentals (trucks, equipment, tools) maintenance & assigned
• Supervise daily walk arounds / circle checks in person

Logistics and Administrative Duties – 30%:

• trip and fuel permits for commercial vehicles travelling in multiple jurisdictions
• shipping and receiving: labeling, packaging, inspection, coordination with freight carriers (both ground and air to remote northern locations)
• skid steer operation – unloading and loading
• IFTA related reporting
• Track shop and Driller/Rig tooling inventory

Support Safety Coordinator – 10%:

• Fleet Incident Investigation
• Joint health and safety committee coordination
• Field staff training coordination and administration
• Upkeep and regular inspection of all Fire Extinguishers and Spill Kits

Job Type: Full-time, Permanent

Salary: $29.00 to $31.00 per hour

Expected hours:
No less than 40 per week