Accounts Payable​/Receivable Admin; Hybrid

Organization
Saint Mary's Press embodies the forward-thinking mission of the Institute of the Brothers of Christian Schools. We are a nonprofit organization dedicated to empowering the next generation, creating opportunities that drive holistic human and spiritual growth. Our commitment is to young people, providing cutting-edge research and publishing initiatives that inspire their full potential while supporting the educators and mentors who guide them on their journey to becoming well-rounded individuals.

Position Overview
We are seeking a motivated, dependable, and positive individual to join our team as an Accounts Payable/Accounts Receivable Administrator. The ideal candidate is someone with a strong attention to detail, a willingness to learn, and a friendly, can-do personality who enjoys working with others. This is a hybrid position requiring an on-site presence at our Winona, Minnesota office 2-3 days per week, with the flexibility to work remotely on other days.

The anticipated start date for this position is January 2027.

Key Responsibilities

Perform accounting and administrative functions accurately, efficiently, and in a timely manner to support the organization's financial operations. Maintain accurate financial records, ensure proper documentation, communicate effectively with customers, vendors, and internal staff, and provide support to the Accounting Manager, Director of Finance, and other departments as needed.

Essential Functions

• Process accounts payable, royalty payments, ACH transactions, checks, and accounts receivable refunds.
• Process payroll accurately and within established deadlines.
• Record and reconcile customer payments, deposits, and petty cash transactions.
• Maintain fixed asset documentation and corporate credit card records.

Knowledge and Skills

• Monitor outstanding receivables and proactively follow up on past-due accounts through phone calls, emails, and collection notices.
• Research and resolve billing discrepancies, including underpayments, over payments, and account balance inquiries.
• Respond to customer requests regarding invoices, statements, account updates, and payment processing.
• Issue invoice copies and process customer payments accurately and efficiently.

We recruit, develop, and retain talented people from diverse communities and foster a culture of equity and inclusion within our organization. We welcome and encourage applicants of all backgrounds and identities. As an equal opportunity employer, we recognize that our strength lies in our people and our common commitment to serving the needs of young people and those who care for them.