Office & Admin Specialist Int Job Winona area,Minnesota USA,Administrative/Clerical

Telework Eligible:
No

Working Title:

Administrative Assistant-Facilities Services Job Class:
Office and Administrative Specialist, Intermediate Agency:
Winona State University

Job
Location:

Winona
Telework Eligible:
No
Full/Part Time:
Full-Time
Regular/Temporary:
Unlimited
Who May Apply:
Open to all qualified job seekers
Date Posted: 10/08/2026
Closing Date: 10/21/2026
Hiring Agency/Seniority Unit: MN St Colleges & Universities / Winona State Univ-AFSCME
Division/Unit:
MnSCU Winona SU / MnSCU WIN Classified Dorm
Appointment Type:
Unlimited, Full-time
Work Shift/

Work Hours:

7:00am-3:30pm
Days of Work:
Monday - Friday
Travel Required:

No
Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
Classified Status:
Classified
Bargaining Unit/Union: 206 - Clerical/AFSCME
Work Area:
Facilities Services
FLSA Status:
Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities:
Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Responsibilities:

The purpose of this position is to provide administrative assistant support to the Assistant Vice President for Facilities and other facilities services staff as directed. This position manages the day-to-day operations of the main office including vehicle reservations, building key issuances, processing of work-orders, receptionist duties, radio dispatching, including supervising student workers and monitoring budgets and other duties as assigned.

Minimum Qualifications:

Math,
-sufficient to add, subtract, multiply and divide in reconciling budgets, paying invoices and determining two-way radio repair.
Typing/Keyboarding (40 WPM)-sufficient to type correspondence for the Assistant Vice President for Facilities related campus notifications. Data Entry Performance-To enter information from energy bills into spreadsheets and online databases.
Communication Skills-sufficient to communicate with customers over the phone, in person and via email.
Word Processing-sufficient to draft proof, edit and create correspondence for the Assistant Vice President of Facilities and Facilities related campus notifications. Spreadsheets-sufficient to create new spreadsheets, pull data from invoices, enter data into spreadsheets and manipulate data in spreadsheets.
Bookkeeping - sufficient to provide oversight on facilities office and motorpool budgets.
Customer Service Skills-sufficient to serve as the receptionist for the facilities services main office.
Must pass a criminal background check.

Preferred Qualifications:

Excellent oral and written communication skills sufficient to communicate professionally and respectfully
Excellent organization skills sufficient to ensure accurate record keeping and work in a fast paced environment with multiple interruptions
Demonstrated ability to multi-task
Excellent human relations skills sufficient to interact with a variety of customers in situations of a difficult nature from time to time.
Knowledge of office equipment including computer, printer, fax and copy machine
Experience with and knowledge of Microsoft office products including Word, Excel and Share Point
Experience with and knowledge of computerized accounting software
Experience managing databases
Knowledge of portable radio dispatch systems

About Minnesota State

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs,…