Maintenance Administrator

Maintenance Administrator

Job posted by Vermont Job Link. More information at

• General Administration
  • Hire, train, and manage department staff in collaboration with the Maintenance Lead.
  • Process payroll and manage time off.
  • Mentor staff assigned to the area to orient and improve performance.
  • Recommend disciplinary actions to the Executive Director when appropriate.
  • Identify training and mentoring needs for direct reports.
  • Design systems for service delivery, including recommending changes to policy and procedures to the executive in charge.
  • Serve as subject matter expert in the area.
  • Purchase supplies and approve invoices.
  • Advise the executive in charge on the operating budget, including staffing needs, specialty supplies, software, and capital budget planning.
  • Work with other managers on annual and interim goals and projects to improve operations and customer service.
  • Advise Executive Director on the Agency (5‑year), Annual Plan, and budget.
• Maintenance Management
  • Work with Housing Programs / Property Managers to meet targets for apartment turnover and maintain a low vacancy rate.
  • Assign tasks to staff to ensure that the property is maintained safely and welcomingly.
  • Manage work staffing and schedule to provide efficient staffing for work hours and 24/7 on‑call for emergencies.
  • Ensure critical building systems are in good repair and safe, including HVAC, roofs, electrical, plumbing, etc.
  • Coordinate and participate in snow removal.
  • Train staff in routine and emergency operations.
• Contractor Management
  • Establish working relationships and schedules with regular contractors needed for operations (e.g., plumber, electrician, HVAC company, lawn care, snow removal).
  • Assist with bidding services and construction projects, ensuring work is clearly defined; conduct tours and answer questions.
  • Work with Property Management to inform tenants and coordinate work.
  • Coordinate contractors to ensure that work is completed as expected and does not impact tenants beyond communicated disruptions.
• Safety
  • Track preventive maintenance schedule for building systems including fire safety systems, egress, elevators, and security systems.
  • Work with Lead on repairs and replacement activities needed.
  • Work with staff and local first responders to ensure coordination during an emergency.
  • Contract with vendors for needed repairs.
  • Maintain logs, certificates, and records of inspections and repair.
• Inventory
  • Maintain an inventory of parts, appliances, and finishes to perform routine repair work.
  • Maintain equipment (including vehicles) needed to perform job functions.
  • Maintain storage areas in a safe and orderly manner so that items can be found and supplies replenished.

• Seniority Level: Mid‑Senior level
• Employment Type:
  
  Full‑time
• Job Function:
  Management and Manufacturing
• Industry: Non‑profit Organizations