Administrative Coordinator

Overview

The position provides comprehensive administrative, analytic, and project management support to the Office of Institutional Assessment and Research (IAR). The role assists with data lookup, entry, and analysis using university software, while supporting ongoing assessment and analytic efforts. Responsibilities include preparing executive briefings, talking points, correspondence, and meeting materials that advance the work of IAR, as well as coordinating priorities and tracking progress across immediate and long-term projects.

This position manages core communication and operational functions for IAR, including oversight of the IT ticketing system, website, email, and phone line. The role coordinates internal and external meetings by preparing agendas, documenting action items, and ensuring follow-up on agreed goals. Additionally, the position organizes events such as Academic and Administrative Audit Days, program reviews, office hours, and other IAR-sponsored initiatives.

The position also manages scheduling, travel, and logistical arrangements; updates digital content; and administers incentive programs for student success efforts. Serving as a central point of contact for the Office, the role ensures efficient operations, clear communication, and effective collaboration with colleagues across the university. By providing critical administrative, analytic, and organizational support, the position advances IAR’s mission to strengthen institutional assessment, research, and student success.

• Utilize university software to assist with analytics and assessment support.
• Assist with basic data lookup and entry for assessment and analytic efforts in IAR. Supports and tracks IAR’s priorities, projects and needs, both immediate and long-term (OIAR Calendar).
• Write executive briefings, talking points, and correspondence on a variety of topics in support of the Office of Institutional Assessment and Research.
• Develop agendas, summaries, and meeting materials for effective meetings, workshops, and internal seminars facilitated by IAR, as necessary.
• Prepare agendas for IAR internal team meetings, Assessment Committee, and Data Governance Committee and provide a summary of action items from each meeting to attendees and follow up with attendees to ensure action and completion of agreed-upon goals.
• Manage IAR (IT) ticketing system for ad hoc project and data requests.

• Assist in organizing/coordinating various events hosted by the Office of Institutional Assessment and Research, including Academic/Administrative Audit Days, Program Reviews, IAR “Office Hours,” etc.
• Manage IAR calendar and coordinate logistics including travel, reservations, audio-visual setup and catering, agendas and documents, and daily schedules.
• Manage the IAR email account, drafting communications and directing inquiries as appropriate to internal/external teammates.
• Manage the IAR phone line and IAR website updates (virtual calendars, data sheets, and related changes).
• Direct IAR Incentives for student success efforts.

• Act as a point person for the Office of Institutional Assessment and Research, ensuring efficient operations and smooth flow of information within the Office and with colleagues across the university.
• Advise, support, assist, coordinate, and collaborate on initiatives for the Office of Institutional Assessment and Research.
• Support IAR-led projects such as retreats and special planning sessions.
• Assist other members of the IAR team as needed.
• Uphold confidentiality while addressing concerns and issues efficiently and professionally.
• Other duties as assigned.

Institutional Assessment and Research is responsible for collecting data from internal and external sources and for analyzing, distributing, and presenting these data to support reporting, planning, decision-making, and policy formulation. The office ensures accuracy of university statistics and coordinates assessment activities related to institutional effectiveness.

Position Number: NSF
021

Working Title:

Temporary Job Type

Job Type: Temporary

Job Type (Non Student):
Temporary

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