Program and Events Coordinator, Leadership and Character

Program and Events Coordinator, Leadership and Character

Join to apply for the Program and Events Coordinator, Leadership and Character role at Inside Higher Ed
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Final date to receive applications is January 27, 2026.

The Program and Events Coordinator is a conscientious, creative, enthusiastic, and organized events professional who assists with planning, logistics, and execution of external conferences, convenings, and professional development offerings for which the ECI and the Program for Leadership and Character have primary responsibility. This position requires independent judgment to produce creative, effective, and culturally inclusive programs and events within budget, successfully manage university and vendor partnerships, and coordinate with all members of our team and convening participants.

• Uses independent judgment to lead the planning and coordination of sponsored special events and programs from beginning to end, including communication with participants, menu planning, site selection and reservation, compiling event materials, coordinating audio/visual needs, ensuring adequate staffing and security, and the set‑up and break‑down with vendors.
• Shares responsibility for programs and events planned and/or supported by the ECI and Program for Leadership and Character, including recruitment, promotion, menu planning, rental orders, space reservations, parking, security, and coordination of event set‑up/break‑down with catering/facilities/other vendors.
• Assists with coordination and implementation of events and programs in partnership with the Office of University Events and other campus partnersli>
• Assists with generating facilities work orders, transportation and parking requests, security requests, and catering orders for events.
• Attends events sponsored and/or supported by the ECI and Program and performs duties as assigned, including facilitating operations, completing basic reporting and follow‑up, and ensuring all aspects of events are implemented and executed according to plans.
• Ensures settlement of programs and events by submitting invoices, ensuring rented and borrowed items are returned, completing reporting, and ensuring the event site has been appropriately cleaned.
• Provides clerical and administrative support, including processing of incoming and outgoing materials, data entry, filing, copying, scanning, and mailings, with careful attention to detail.
• Organizes the travel schedule for event participants, including arranging transportation, lodging, and other travel needs, and determines best itineraries with possibly conflicting requests.
• Works with the Communications team to ensure that programs are being advertised effectively to audiences.
• Provides administrative support for program and event registration, potentially using event management online software.
• Manages online meetings or conferences held via Zoom or similar.
• Supervises student workers, volunteers, and vendors.
• Performs other related duties as assigned.
• Manages event timelines and schedules.
• Prepares and manages event and program budgets while tracking expenses to ensure spending stays within limits.
• Responsible for submitting, tracking, and approving team, vendor, and associated persons expense reports.
• Serves as the main point of contact for vendors, partners, and participants.
• Assists international travelers with necessary documentation for travel and reimbursement approval.
• Keeps accurate records of traveler documentation and schedules.

• College education in a related field of study or four years of experience including an understanding of event planning and management.
• Two or more years of direct experience with program coordination and/or event planning.
• General knowledge of program and event planning and management strategies, processes, and available resources.
• Effective communication skills, both oral and written, with diverse populations including administration, faculty, staff, students, and community partners.
• Commitment to promoting diversity, equity, and inclusion through the program and event planning process.
• Demonstra…