Administrative Coordinator

Director of Corporate and Foundation Relations at Wake Forest University Summary

The Administrative Coordinator, Corporate and Foundation Relations (CFR), provides exceptional administrative support to ensure that all CFR functions are executed efficiently and effectively. Organized and attentive to detail, the Administrative Coordinator will play an integral role in supporting all CFR team projects, with a special emphasis on administrative support to the Associate Vice President (AVP). This position requires a high degree of independent judgment, allowing the individual to evaluate situations, respond to emails, calls, and requests, weigh different options, and make administrative decisions with discernment.

* Applications for this position will be accepted through February 9, 2026, 11:59 pm, EST.

• Provides primary administrative support for the Associate Vice President, CFR, and the office functions at large.
• Manages the calendar and meeting support for the AVP, Executive Director, and Director, and prepares or updates documents required for upcoming meetings, events, or tasks.
• Oversees the logistical implementation requirements for upcoming visits, particularly small-group campus visits, and travel conducted by the AVP, Executive Director, or Director. This includes managing calendars, food, nametags, parking, etc.
• Serves as the primary point of entry for all CFR tasks that need to be recorded in the Deacon Advancement Database (DAD, a Blackbaud product) or Click Up, related to prospecting, cultivating, proposing, and stewarding CFR gifts and grants.
• Utilizing DAD, Power BI, and customized reports, prepares the monthly CFR Dashboard, and develops other activity reports as requested. Uses comparable methods and liaises as needed with University Advancement colleagues to support the creation of CFR’s Annual Plan and other documentation.
• Serves as CFR liaison to administrative points of contact across campus, including in the Offices of the President, Provost, and Deans, to arrange upcoming meetings and events.
• Attends campus meetings in order to stay up to date on policies and procedures, and shares information as relevant with the CFR team. Takes notes at relevant CFR team meetings.
• Manages the day‑to‑day operations of CFR, such as mail and email inboxes, as well as tracking the department’s annual budget and expense reports.
• Provides organizational support, insight, and suggestions to CFR in regard to file storage, archives, and collateral.
• Provides assistance with CFR project management, lending support as needed, with particular emphasis on deadline reminders.
• Develops processes and standardized procedures to help improve CFR operations.
• Assists the AVP and CFR team in onboarding new staff as appropriate, and other duties as assigned.

• Associate’s degree plus a minimum of five years of experience in a non‑profit or academic environment with evidence of specific skills, especially managing timelines, assessing administrative needs, and embracing a customer service orientation relevant to the position.
• Ability to establish priorities, balance multiple assignments, work under time constraints, meet deadlines and demonstrate flexibility in instances of shifting priorities. A strong sense of accountability.
• Ability to successfully manage multiple ongoing projects simultaneously, and properly prioritize them by urgency, timelines, etc.
• Ability to work independently and as part of teams, including diverse professionals in University Advancement and across the university.
• Possesses an aptitude for critical thinking and problem solving, ability to think strategically about the potential implications of information found and able to make judgment calls as appropriate.
• Mature judgment in handling sensitive and confidential information.
• Demonstrated commitment to embracing diversity of all kinds and contributing to an inclusive working and learning environment. Willingness to gain additional insights about oneself and others.
• Effective communicator; able to work well with all levels of colleagues and to employ verbal, written and…