Administrative Support Specialist

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Job Title Administrative Support Specialist

Posting Number 2938

Job Schedule Full Time

Job Shift Day, Evening

OCR Code / Classification

Min Salary $40,148

Max Salary $50,185

Under the direction of the Vice President of Future Ready Workforce Strategy, the Administrative Support Specialist provides comprehensive administrative and operational support to the Future Ready Workforce Strategy team. Serving as a central coordination point for directors and team members, this position supports a wide range of activities including training support, employer engagement, workforce initiatives, experiential learning, career services, small business development, grants, special events, and strategic partnerships.

The role requires exceptional organizational skills, the ability to anticipate needs, manage competing priorities, and foster positive relationships with internal and external stakeholders while contributing to a high-performing, student-centered team.

• Associates degree Note:
  Degrees and hours must be from a college accredited by a United States Department of Education accepted accrediting agency such as SACSCOC .
• Three years of full-time experience in a professional setting
• Work independently with minimal supervision.
• Skilled in the use of Microsoft Office Suite, particularly Word and Excel.
• Excellent written and verbal communication skills.

• Exceptional organizational and time-management skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and professionalism.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other office technologies.
• Customer service orientation and ability to build positive relationships with diverse stakeholders. Ability to work independently while supporting a collaborative team environment.
• Strong attention to detail and commitment to accuracy.

• Provide professional administrative and clerical support to the Vice President, directors, and staff within the Future Ready Workforce Strategy division.
• Manage calendars, schedule meetings, coordinate logistics, and prepare meeting materials for divisional leadership and team initiatives.
• Serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Coordinate and support FRWS events, small business development, contract and customized training, career services, employer engagement activities, workforce initiatives, and special projects.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, agendas, meeting minutes, and other business documents.
• Maintain electronic and paper filing systems, ensuring accurate recordkeeping and compliance with institutional policies and procedures.
• Assist with purchasing, procurement requests, travel arrangements, expense documentation, and budget tracking activities.
• Support grant-funded projects by maintaining documentation, tracking deliverables, and coordinating administrative requirements.
• Collect, organize, and maintain data for reports, dashboards, performance metrics, and strategic planning activities.
• Coordinate conference registrations, professional development activities, and travel logistics for divisional staff.
• Assist with processing contracts, agreements, invoices, and other business-related documentation.
• Support hiring and onboarding activities, including scheduling interviews, preparing materials, and coordinating orientation activities.
• Facilitate communication and collaboration among departments, faculty, staff, employers, community partners, and external organizations.
• Manage routine office operations, supply inventories, and workspace logistics to ensure efficient departmental functioning.
• Maintain confidentiality when handling sensitive personnel, student, business, financial, and institutional information.
• Assist with the planning, coordination, and execution of workforce development events, employer partnership…