Unit Secretary - Cardio Thoracic & Vascular Surgery

Major Responsibilities:
Performance of routine secretarial and clerical services in support of department activities. This may include:
2)
Order and maintain appropriate supplies for department.
3)
Schedule and arrange meetings and/or appointments.
4)
Answer phones and take messages or redirect calls appropriately.
5)
Open, sort, and route mail to the appropriate individuals.
6)
Simple data entry, transferring information to predefined spreadsheet.
1)
Greet and direct visitors. Preparation and dissemination of correspondence.
1)
Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
2)
Develop and prepare routine, repetitive department reports from given data. May prepare non-routine reports as directed by supervisor.
3)
At the direction of the supervisor, compose routine letters and memoranda for review and approval by the supervisor.
4)
Take and transcribe dictation as needed. May use shorthand. Maintenance of department files.
1)
Create and set up filing systems for department.
2)
Maintain records and files within the department. Education/Experience

Required:

High school or equivalent 1 year of clerical/secretarial experience Knowledge, Skills & Abilities

Required:

Typing 35-50 words per minute preferred. Basic computer skills pre-ferred-word processing, data entry Not applicable

Physical Requirements and

Working Conditions:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.