Bid & RFP Specialist

Job Profile

Bid & RFP Specialist – Netceed

The Bid & RFP Response Specialist plays a pivotal role in shaping the future success of our business by expertly leading the bid and proposal process with precision and strategic insight. This role ensures that every submission is not only timely and accurate but also highly competitive. Through close collaboration with Inside & Outside Sales, Contracts, and Product Line Managers, the Specialist directly contributes to securing key contracts and expanding our market presence.

Additionally, the Specialist is responsible for executing catalog growth opportunities for major contractual accounts, applying a strategic approach to maximizing business potential. The Bid & RFP Response Specialist stands at the forefront of driving business growth and ensuring we stay ahead in a competitive landscape.

• Oversee the project management of large bids, quotes, and formal proposals from end to end.
• Coordinate all elements of the bid/RFP process, ensuring that all necessary approvals and information are gathered and deadlines met.
• Complete bid/RFP responses with accuracy and timeliness, by implementing timelines, dependency mapping, risk/issue tracking and proactive escalation.
• Collaborate closely with cross-functional teams, including Sales, Procurement, Finance, Operations, Engineering, Contracts, and Product Line Management to ensure tasks are clearly defined and all teams are aligned on expectations and deadlines.
• Review contractual accounts and identify catalog growth opportunities to help expand product offerings and drive revenue.
• Proactive and regular communication with relevant stakeholders to provide updates on bid/RFP progress.
• Serve as the point of contact for any questions or clarification requests related to the RFP from the client or customer.
• Participate in post-bid analysis and assessments to identify areas for improvement in the proposal process.
• Represent the organization with professionalism, integrity, and a customer-centric approach always.

• Excellent verbal and written communication skills; the ability to call, connect, and interact with potential customers in different modes.
• Exceptional time management and multi-tasking skills.
• Strong understanding of sales operations, bid processes, and strategic pricing.
• Excellent project management skills to oversee the entire lifecycle of a bid/RFP process.
• Strong sense of follow up and follow through.
• Analytical skills to support pricing and margin analysis.
• Must be detail oriented and capable of multi-tasking large volumes of work in a fast-paced environment.
• PC experience in Windows environment required, Advanced Excel knowledge necessary.