Payroll Administrator

Please see Special Instructions for more details.

Our agency supports second‑chance employment for individuals who were previously incarcerated, or Justice‑involved. We invite all potential applicants to apply for positions for Which they may be qualified.

Please Note:

• A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
• If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants.
• Salary will be determined based on competencies, equity, budget, and market considerations.
• Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
• Failure to complete the application completely may result in you not being considered for the vacant position.
• Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
• If you have general questions about the application process, you may contact Human Resources at OHR
  . Individuals with disabilities requiring disability‑related accommodation in the application and interview process, please call 336‑750‑2834.

Classification Information

Position Classification Title

Position Classification Title Accounting Professional, Accountant

FLSA

FLSA Exempt

Position Class

Position Class 89657

Winston‑Salem State University is seeking a payroll professional with an accounting background for our Payroll Administrator position.

Join the Ramily!

About the Team and Opportunity:

WSSU’s Office of Human Resources delivers professional HR services for SHRA, EHRA non‑faculty, institutional administrators, temporary and student employees, and faculty (benefits administration). Our team leads staffing & talent acquisition, classification & compensation, employee relations, training & professional development, performance management, leave and position management, payroll services, unemployment programs, and more. Join us to elevate HR service and help our community thrive!

The Payroll Administrator oversees all payroll operations to ensure that employee payments—including salaries, benefits, taxes, and deductions—are processed accurately and on time.
Responsibilities include:

• Oversee and process the monthly and bi‑weekly payroll cycles, ensuring accuracy, timeliness, and compliance with all regulations.
• Perform accurate and timely payroll calculations for all employee types and compensation categories.
• Review and validate payroll data transferred from the HR system to Banner Production, ensuring accuracy, completeness, and data integrity.
• Complete direct deposit pre‑note validations before each monthly or bi‑weekly payroll, to include tax forms and garnishment deductions.
• Manage adjustments, retroactive payments, supplemental pay, and all other payroll‑related transactions.
• Prepare and process direct pay requests for university internal and external third‑party payroll vendors.
• Investigate and resolve discrepancies between payroll records and accounting records, ensuring proper reconciliation and compliance.
• Maintain payroll records in accordance with University, State, Federal, and UNC System Office guidelines.

• Prepare and post payroll‑related journal entries, including entries for payroll expenses and reconciling items.
• Reconcile payroll clearing funds, over/under funds, and Foundation payroll‑related funds, ensuring deposits are completed on a monthly basis.
• Ensure the payroll clearing fund maintains a zero balance at month‑end, preventing reconciliation issues for the Controller’s Office and the Office of the State Controller.
• Investigate and resolve discrepancies between payroll activity and accounting entries to ensure accurate financial reporting.
• Complete the annual escheatment process for payroll disbursements in compliance with State requirements.
• Coordinate payroll adjustments, cash requests, and other financial transactions with the Controller’s Office.
• Ensure accurate and timely…