Accounts Payable Specialist

The Accounts Payable Specialist serves as a shared resource between Payment Services and Campus Financial Services (CFS), providing high-quality transactional processing, compliance support, customer service, and financial operations support. The position is responsible for processing and validating Accounts Payable and other assigned transactions in accordance with federal and state tax regulations, University policies and procedures, established Procurement and Payment Services (P2P) procedures, and applicable internal control requirements.
The position applies sound judgment and critical thinking to resolve transactional issues, investigate discrepancies, identify exceptions, and provide timely and accurate guidance to internal and external stakeholders. This position supports CFS by processing assigned invoices and expense-related transactions, monitoring financial activity, responding to customer inquiries, and educating CFS colleagues on P2P processes. As a shared resource, the position also performs assigned Payment Service transactional activities based on business needs, workload, transaction volumes, and established priorities.

These responsibilities may include invoice and expense report processing, match exception processing, and other duties that support department operations.
The position identifies opportunities to improve processes, reduce rework, strengthen internal controls, and increase operational efficiency. The position also assists the Assistant Director or Director of P2P Operations with special projects, process improvements, and operational initiatives designed to enhance service delivery and strengthen the procure-to-pay environment.

• Process and analyze financial transactions, such as invoices, expense reports, student disbursements, customer invoices, etc., to ensure compliance with applicable federal and state tax regulations, University policies and procedures, P2P policies and procedures, and established internal control requirements.
• Review supporting documentation, electronic transactions, worktags, tax treatment, purchase order information, and other required information for accuracy and completeness; identify discrepancies, exceptions, or transactions requiring additional review or escalation.
• Research, interpret, and apply tax regulations to transactional data to determine potential taxable income implications, and apply established procedures when processing transactions.
• Process assigned Campus Financial Services invoices and support related financial activities, including monitoring open invoices, tracking outstanding liabilities, performing monthly Purchasing Card (PCard) reconciliations, and assisting with monthly financial reports.
• Perform assigned P2P transactional activities based on workload, business needs, and established priorities. Activities may include invoice processing, expense report processing, transaction research, transaction management, customer inquiries, reconciliations, and other routine transactional responsibilities.
• Build and maintain effective relationships with Campus Financial Services customers, University departments, suppliers, and external partners by providing exceptional customer service, responding to inquiries, and educating stakeholders on Procurement and Payment Services policies and procedures.
• Identify opportunities to reduce errors, improve processes, recommend solutions to reduce rework, improve transaction quality, strengthen internal controls, and enhance operational efficiency.
• Follow established segregation of duties and internal control requirements, including appropriately escalating transactions or activities that require independent review,…