Compliance Specialist, HR​/Recruitment

Benefits and Compliance Specialist (full-time)

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Salem Academy and College is the oldest continuously operating educational institution for girls and women in the country. Since 1772, the institution has engaged in transformational change to innovate women’s education. Founded with the mission of making education accessible to all, Salem has a rich 251‑year‑old history and a long‑standing track record of educating students who are prepared to make a bold impact locally, nationally and globally through liberal arts education.

Our graduates are committed to making the world a better, healthier and more equitable place. Salem College is the nation’s only liberal arts college exclusively dedicated to developing the next generation of health leaders.

The Benefits Specialist is responsible for administering and coordinating employee benefits programs, including health, dental, vision, life insurance, disability, retirement, and leave programs. The position ensures compliance with all applicable federal and state laws and serves as the primary contact for employees, vendors, and administrators regarding benefit‑related matters. In addition, this role includes cross‑training and collaborative support for payroll processing and general human resources functions to ensure seamless HR and payroll operations and excellent service delivery to faculty, staff, and student employees.

This is a full‑time position.

• Administer and maintain all employee benefit programs, including health, dental, vision, life, disability, and retirement plans.
• Serve as the primary liaison between the institution and benefit providers, brokers, and third‑party administrators.
• Coordinate annual open enrollment and benefit education sessions for employees.
• Process enrollments, terminations, and changes in benefit coverage in a timely and accurate manner.
• Manage compliance with COBRA, HIPAA, FMLA, ACA, and other applicable regulations.
• Reconcile monthly benefit invoices and ensure timely and accurate payment.
• Support employees with benefits inquiries, claims, and problem resolution.
• Conduct periodic retirement plan audits to ensure compliance with plan documents, contribution accuracy, and reporting requirements; coordinate with external auditors and vendors as needed.

• Administer leave programs, including FMLA, workers compensation, parental, and other institution‑approved leaves.
• Maintain accurate leave records and communicate with employees and supervisors regarding leave status.
• Stay current on changes in benefit laws and regulations, updating policies and processes accordingly.
• Assist in the preparation of compliance reports, including 5500 filings and other benefits‑related documentation.

• Collect, verify, and maintain employee data required for institutional and government reporting.
• Prepare and submit federal, state, and higher education data reports, including IPEDS, EEOC, and other compliance submissions.
• Partner with institutional research and finance offices to ensure consistency, accuracy, and timely submission of HR‑related data.
• Maintain secure, confidential data management practices in compliance with FERPA, HIPAA, and institutional policy.
• Support HR data analysis and dashboards to inform decision‑making and performance metrics.

• Cross‑train and assist in payroll functions to ensure operational continuity and accuracy.
• Serve as a trained backup for full‑cycle payroll processing, ensuring timeliness, accuracy, and compliance with institutional and regulatory requirements.
• Support payroll‑related benefit deductions, adjustments, and reconciliations to ensure proper alignment between benefits and pay records.
• Cross‑train and assist in additional HR functions such as recruitment, onboarding, personnel file management, and employee relations support.
• Collaborate closely with HR…