HR Generalist​/Office Admin

This hybrid role provides broad HR support while ensuring the office environment runs smoothly, professionally, and in alignment with Image Works’ culture. The HR Generalist & Office Administrator will assist with day-to-day people operations, HR compliance, recruiting coordination, onboarding, and employee experience initiatives. They will also own the administrative functions that keep the office operating efficiently, maintain a warm and welcoming environment for employees and visitors, and support cross-departmental needs with a high degree of organization and service excellence.

This role is ideal for a proactive, people-focused professional who is energized by both structured HR work and hands‑on office support.

• Coordinate full-cycle recruiting activities, including job postings, interview scheduling, candidate communication, and reference checks.
• Support onboarding and offboarding processes (pre-employment coordination, first‑day coordination, systems setup, exit checklists).
• Maintain accurate and timely employee records, including personnel files, compliance documents, and HRIS updates.
• Assist with benefits administration: open enrollment logistics, employee questions, documentation tracking, and carrier communication.
• Track and support compliance requirements such as I‑9s, EEO reporting, training logs, and policy acknowledgments.
• Provide front‑line support to employees by answering day‑to‑day HR questions and escalating as needed.
• Support HR programs including employee engagement events, wellness initiatives, recognition programs, training workshops, and culture‑building activities.
• Assist with performance management coordination (review schedules, forms distribution, reminders).
• Participate in process improvements to enhance HR operations, workflows, and employee experience.

• Serve as the primary point of contact for office operations, ensuring a professional, organized, and welcoming environment.
• Greet visitors, manage incoming calls, and handle general inquiries.
• Maintain office supplies, kitchen/breakroom stock, and equipment functionality; coordinate repairs or replacements as needed.
• Manage incoming and outgoing mail/packages and maintain vendor relationships for office‑related services.
• Support planning and execution of company meetings, celebrations, and onsite events.
• Coordinate travel arrangements, reservations, and logistics for employees and visitors.
• Assist leadership with administrative tasks such as document formatting, scheduling, and reporting.

• 2–4 years of HR experience (generalist, coordinator, or similar role).
• Strong understanding of HR fundamentals, employment law basics, and HR administrative processes.
• Excellent organizational skills with the ability to prioritize responsibilities.
• High attention to detail, confidentiality, and discretion.
• Strong communication and customer‑service mindset.
• Proficiency in Microsoft Office Suite; comfort learning HRIS or other platforms.
• Ability to work on‑site daily.

• Bachelor’s degree in HR, Business Administration, or related field.
• Experience in a manufacturing, distribution, or fast‑growing environment.
• Event planning or office management experience.
• Professionalism & Approachability:
  Builds trust and creates a positive employee experience.
• Attention to Detail:
  Ensures accuracy in documentation, processes, and daily tasks.
• Problem Solving:
  Anticipates needs and finds efficient, employee‑friendly solutions.
• Time Management:
  Balances multiple tasks with competing priorities.
• Communication:
  Clear, diplomatic, and effective with employees at all levels.
• Collaboration:
  
  Works well across departments; supports the broader team and company goals.

The above job description is intended to describe the general content and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Management reserves the right to revise or amend duties at any time to meet the needs of the business.

Image Works Display is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran status, or other characteristics or statuses protected by law.