Assistant General Services Director

This position performs highly responsible administrative, financial, and operational leadership work as a member of the General Services Department leadership team. The position provides leadership and oversight for the department's business operations and assigned service areas and supports departmental leadership in advancing organizational priorities, effective service delivery, and responsible stewardship of City resources.

Primary responsibilities include oversight of departmental budgeting and fiscal management, purchasing and procurement, contract administration, administrative operations, internal controls, and related business services. The position also oversees assigned operational functions, which may include safety and security, cemetery operations, central warehouse operations, custodial services, and other departmental functions as assigned.

Work involves establishing priorities, developing and implementing procedures, coordinating resources, evaluating financial and operational performance, resolving complex issues, and identifying opportunities to improve efficiency, effectiveness, and customer service.

Work is performed under the general direction of the General Services Director.

• The duties listed below are representative of the work performed and are not intended to include every task that may be assigned.

• Provides leadership and oversight for departmental business operations, including budgeting, financial management, purchasing, procurement, contract administration, internal controls, and related administrative functions.

• Directs the development, administration, and monitoring of departmental operating and capital budgets; analyzes expenditures, revenues, financial trends, and resource needs and develops recommendations for department leadership.

• Oversees assigned operational functions, which may include safety and security, cemetery operations, central warehouse operations, custodial services, and other departmental programs or services.

• Establishes goals, priorities, service standards, procedures, and performance expectations for assigned functions and evaluates operational and financial performance.

• Oversees purchasing, procurement, contracts, vendor relationships, and related business processes and ensures compliance with applicable City policies, procedures, and requirements.

• Supervises, develops, and evaluates assigned employees; establishes performance expectations, assigns work, addresses performance concerns, and supports employee development.

• Analyzes financial, operational, and performance information to identify trends, manage costs, strengthen internal controls, improve processes, and support effective decision-making.

• Collaborates with department leadership, other City departments, vendors, contractors, and outside agencies to coordinate services, resolve issues, and advance departmental priorities.

• Prepares and presents reports, financial analyses, recommendations, agenda materials, and other information for department leadership, City administration, elected officials, and other audiences as appropriate.

• Responds to complex operational, financial, contractual, and service-related issues and develops appropriate solutions and recommendations.

• Participates in departmental planning, emergency preparedness, continuity of operations, performance management, and continuous improvement initiatives.

• Performs other related duties as assigned.

Work requires 5 to 7 years of knowledge of public-sector business operations, budgeting and financial administration, procurement, contract management, organizational leadership, and service delivery. Work requires strong analytical ability, sound judgment, leadership, communication, accountability, and the ability to manage multiple administrative and operational responsibilities in a complex environment.

• Principles and practices of public administration, organizational management, and local government operations.

• Governmental budgeting, financial management, financial analysis, forecasting, and internal controls.

• Public purchasing, procurement, competitive solicitation processes, contract administration, and vendor management.

• Principles and practices of supervision, leadership, performance management, and employee development.

• Operational planning, performance measurement, process improvement, and customer service.

• Applicable federal, state, and local laws, regulations, policies, and procedures related to assigned functions.

• Workplace safety, emergency…