HR Specialist, and Classification

Position Summary

The HR Specialist, Compensation and Classification, supports the administration, maintenance, and analysis of the compensation and job classification programs. This position assists with maintaining classification systems, reviewing jobs, analyzing compensation data, developing job descriptions, and preparing clear recommendations and presentation materials.

The ideal candidate has a foundational understanding of compensation philosophies and classification principles, strong analytical and Excel skills, and the ability to organize complex information into clear, accurate, and accessible materials. This role collaborates with HR partners, managers, and other stakeholders. Position performs routine and moderately complex assignments using established policies, procedures, and analytical methods. The position is expected to exercise sound judgment, identify issues, and develop preliminary recommendations, while consulting with senior team members on significant, sensitive, or nonstandard matters.

Essential Functions/Duties

Compensation Analysis

• Compile, organize, and analyze compensation data from internal and external sources.
• Assist with salary surveys, market pricing, benchmarking, and other compensation studies.
• Review pay data to identify trends, inconsistencies, and potential areas for further evaluation.
• Support the development and maintenance of salary structures, pay grades, ranges, and related compensation tools.
• Prepare preliminary findings and recommendations based on data analysis and established compensation guidelines.
• Assist with compensation projects, including annual pay reviews, market studies, and pay program updates.
• Maintain accurate documentation supporting compensation analyses and decisions.

Classification System Administration

• Maintain job classification records, job codes, job families, career levels, exemption status, and related information in HR systems and tracking tools.
• Provide support to the establishment and classification of all College positions in HRIS systems, including but not limited to salary tables, salary groups, positions, organizational charts, and position budgets.
• Assist with classification reviews by gathering information about job duties, responsibilities, qualifications, reporting relationships, and organizational needs.
• Compare positions to established classification criteria, internal benchmarks, and relevant market data.
• Identify classification discrepancies and recommend updates for review by senior team members.
• Support the consistent application of classification standards across departments and job groups.
• Consult with departmental leaders and managers on reorganizations and other positional changes.
• Help maintain classification guides, procedures, documentation, and audit records.
• Monitor requests and workflow to ensure classification reviews are completed accurately and on schedule.

Job Description Development

• Draft and update job descriptions based on the duties, responsibilities, qualifications, competencies, and business needs of each position.
• Partner with managers and HR team members to gather and clarify job-related information.
• Evaluate job descriptions for clarity, consistency, completeness, and alignment with classification standards.
• Ensure job descriptions accurately distinguish essential responsibilities from preferred or incidental duties.
• Maintain standardized job description formats, terminology, and document libraries.
• Assist with periodic reviews to ensure job descriptions remain current and reflect organizational needs.

Data Management and Excel Reporting

• Create and maintain spreadsheets using formulas, functions, filters, sorting, data validation, and other Excel and reporting tools.
• Compile and reconcile data from multiple files, systems, or data sets.
• Use spreadsheets to support compensation comparisons, classification reviews, audits, and recurring reports.
• Review data for completeness, accuracy, consistency, and proper formatting.
• Prepare summary reports, charts, tables, and other materials that communicate findings clearly.
• Maintain organized files and documentation in accordance with recordkeeping and confidentiality requirements.

Communication and Presentation

• Translate compensation and classification data into clear, concise, and understandable materials.
• Prepare written summaries, reports, presentations, decision support documents, and recommendations.
• Present findings to HR colleagues, managers, and other stakeholders with support from senior team…