Business Manager

Description

The Business Manager supports the pastor’s responsibilities for the Parish and is responsible for the day-to-day operations of the parish as they apply to staff positions supporting accounting, maintenance, volunteers, education, training, vendor management, and all other projects as defined by the Pastor. In collaboration with the Pastor, the Operations Manager develops comprehensive planning, implementation and evaluation of the Parish’s goals and objectives.

The Operations Manager enables the efficient and effective administration of Parish resources and will also be overseeing the Guadalupe Mission, Columbarium, Cemetery Expansion, Off-Campus Thrift Store and Gift Shop business operations.

• Authenticity:
  Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
• Respect:
  Aff… (Affirming each person’s God-given dignity and uniqueness)
• Courage:
  Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
• Commitment:
  Individually and collectively, we are steadfast to the team and its purpose.

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• Supervises maintenance staff and instructs them in general custodial tasks and reviews performance.
• Creates daily, weekly, monthly, quarterly, annual 5-year maintenance schedules and a daily log for each maintenance member.
• Oversees all major renovations and repairs.
• Verifies contractor activity.
• Coordinates security measures to protect staff and volunteers – handles after hours support for security, alarms, and all personnel on the campus site.

• Responsible for planning and implementation of all parish projects as defined and approved by the Pastoral Council and the pastor.
• Continues collaborative working relationship between the Chancery Office, Parish Finance Council, and the Parish.
• Participates in Pastoral Council and Finance Council meetings; develops collaborative relationship between the various ministries and outreach programs.
• Develops and creates a strong volunteer base, which includes an annual recognition program.
• Develops and creates a welcome program for visitors.

• Facilitates enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office including insurances, annual enrollment, retirement, and 403 (B); provides on-going information and documentation to employees.
• Handles new and terminating employee questions and paperwork; coordinates the Onboarding process in the HRIS system.
• Responsible for all employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.
• Responds to employee payroll and human resources inquiries; collaborates with Diocesan Office of Human Resources as needed.
• Oversees and implements the Diocesan background/fingerprinting requirements for the parishes.
• Supervises and directs clerical support staff; updates job descriptions for all staff as required.
• Effectively communicates responsibilities to staff and ensures they have necessary tools to succeed.
• Initiates a performance review program according to diocesan policies and procedures.

• Acts as liaison between the parishes and the diocese in financial matters.
• Coordinates payroll, associated taxes, and reports through payroll service.
• Ensures all employee timecards are accurate and approved by supervisors; submits payroll package to payroll office in a timely manner; works with payroll office in preparing payroll, associated taxes and reports; distributes checks.
• Oversees the financial resources systems of the Parish by assuring the preparation of a comprehensive…