Leave Management Coordinator

100+ Years of Experience at Work for You!

Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence.

Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.

The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state‑of‑the‑art bridge building. We provide multiple delivery systems in design‑build, bid‑build, public/private‑partnerships and design‑build finance.

Hubbard Construction's parent company, Vinci, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.

The Leave Management Coordinator supports the Leave Management Specialist and Manager. This role handles administrative tasks related to employee leave programs, such as processing leave requests, tracking cases, monitoring benefits, and ensuring compliance with company policies and applicable laws. Strong organizational skills, attention to detail, and a high level of customer service are essential to effectively assist employees, managers, and the team.

• Provide administrative support to the Leave Specialist and Manager.
• Receive, log, and track leave requests in Kheops and Leave Management system.
• Respond to leave‑related emails and serve as the first point of contact for general inquiries.
• Respond to general employee leave inquiries with empathy, providing clear guidance and status update.
• Monitor case status and ensure all required documentation is submitted; elevate complex or incomplete cases to the Leave Specialist.
• Track and verify employee benefit premium payments during leave, coordinating with Payroll or Accounting as needed.
• Maintain accurate leave records and documentation in compliance with company policies and applicable leave law.
• Assist in preparing basic reports and summaries for review by the Leave Specialist.
• Collaborate with HR and Payroll to ensure accurate tracking of leave hours, benefits, and deductions.
• Maintain confidentiality and handle sensitive information securely.
• Use Kheops and leave management systems efficiently to update case records and generate reports.
• Perform other duties as assigned.

General: To perform this job successfully, an individual must be able to perform each Key Responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience: This position typically is not an entry‑level job.

• Requires previous experience with Human Resources, Leave Management or Benefits.
• A high school diploma or GED is required, and a BS degree is preferred.

• Minimum 2 years of Human Resources experience preferred.
• Experience in managing leave cases (LOA, FMLA, Disability Claims).
• Demonstrated ability to provide efficient, professional operational support, including strong problem‑solving skills.
• Proven ability to work effectively within a fast‑paced and high‑volume environment.
• Strong analytical skills, including an aptitude to manage detailed quantitative information.
• Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel, PowerPoint, and SAP.
• Excellent organizational skills, including the ability to establish priorities and meet deadlines under pressure.
• Assist with innovative ideas to help the team improve their processes and delivery.
• Bi‑lingual in Spanish and English preferred.

• Frequent ability to sit for prolonged periods of time.
• Ability to drive a company vehicle for various recruiting events.
• Frequent ability to talk and hear, both in person and by telephone.
• Frequent ability to operate standard office equipment, using hand and arm dexterity.
• Frequent ability to navigate through office environment,…