Office Administrator

4 days ago Be among the first 25 applicants

This range is provided by Express Employment Professionals - Wausau, WI. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$20.00/hr - $30.00/hr

Office Administrative Assistant / Front Desk Coordinator

Full-Time | On-Site | Day Shift

We are seeking a polished, highly organized Office Administrative Assistant who takes pride in professionalism, attention to detail, and being a dependable point of support across the office. This role is ideal for someone who values structure, accuracy, and representing an organization with confidence and integrity.

You’ll serve as both the first impression and the behind-the-scenes backbone—ensuring daily operations run smoothly, efficiently, and professionally.

• Serve as the first point of contact for visitors, vendors, and callers with a calm, professional, and welcoming presence
• Answer and direct phone calls efficiently while maintaining discretion and confidentiality
• Manage visitor access, logs, and front office security procedures
• Maintain organized, accurate filing systems (digital and physical)
• Prepare correspondence, documents, mailings, and internal communications
• Schedule appointments, manage calendars, and assist with travel coordination
• Support leadership, accounting, and operations with dependable administrative support

• Assist with accounts payable functions including vendor setup, invoice processing, and payment tracking
• Enter and maintain data with a high degree of accuracy
• Organize and maintain job files, quotes, and supporting documentation

• Maintain a clean, orderly, and professional reception and shared office spaces
• Monitor and manage office supplies and equipment needs
• Coordinate service or repairs for office equipment as needed
• Support special projects and additional administrative needs as assigned

• Exceptionally organized, detail-oriented, and reliable
• Strong sense of ownership, accountability, and follow-through
• Able to manage multiple priorities while maintaining accuracy and composure
• Demonstrates discretion, sound judgment, and confidentiality

• Associate’s degree in accounting, finance, or related field preferred
• 3+ years of experience in an administrative, accounting support, or office coordination role
• Strong written and verbal communication skills
• Proficient in Microsoft Word and Excel
• Experience with accounting or ERP systems a plus

• Office-based role with regular sitting and computer work
• Occasional standing, walking, and lifting up to 25 lbs
• Professional business environment during standard office hours

• Be a trusted professional supporting multiple departments
• Work in a structured, organized, and team-oriented environment
• Play a key role in maintaining operational excellence
• Stable, full-time position with long-term potential

• Not Applicable

• Full-time

• Administrative, Customer Service, and Accounting/Auditing
• Manufacturing

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Medical insurance

Vision insurance

401(k)