Accounting Specialist

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Reporting to the Controller, the Accounting Specialist is responsible for managing the company’s Accounts Receivable (AR) processes along with sales tax and general accounting duties. This role requires strong organizational skills, attention to detail, and the ability to prioritize tasks to meet strict deadlines. The Accounting Specialist collaborates closely with internal departments to ensure timely invoicing and collections, directly impacting cash flow and customer satisfaction.

The position also serves as a backup for Accounts Payable and provides general support to the Accounting and Operations teams when needed.

Location:

Menomonee Falls, WI (on-site)

Accounts Receivable

• Ensure accurate and timely creation and submission of customer invoices.
• Process and apply all incoming payments, including checks, wires, ACH, and credit cards, to customer accounts and record them accurately in the General Ledger (GL).
• Communicate with customers professionally to resolve billing discrepancies and facilitate timely payments.
• Analyzing customer performance, preparing reports, and presenting findings to management to ensure compliance with payment terms.
• Customer account reconciliations.
• Ensure compliance by maintaining accurate customer credit applications determining the level of risk associated with extending credit and recommending credit limits.

Month‑End Processes

• Reconcile the Accounts Receivable ledger to the General Ledger (GL) to ensure all financial data is accurate and balanced.
• Support the month‑end financial reporting process by:
• Preparing journal entries and supporting schedules.
• Reviewing financial data and researching variances.
• Assisting with the preparation of month‑end reporting packages.
• Identifying opportunities to streamline and improve accounting operations and implementing new systems or procedures.

Sales Tax

• Manages local and state sales and use tax.
• Includes preparing, reconciling, filing and leading audits as necessary.
• Collection and retention of exemption certificates.
• Updates ERP with new tax rates and monitors changes.
• Supporting audits and providing recommendations on accounting procedures.

General Accounting Support

• Serve as a backup for Accounts Payable processes to support uninterrupted invoice and payment processing.
• Provide day‑to‑day support to the Accounting department, including the VP of Finance, Controller, and Cost Analyst.
• Provide support to various departments across the business, including Operations, on an as‑needed basis.

Education & Experience

• Associates degree or equivalent experience required, a bachelor’s degree in accounting, Finance, or a related field is preferred.
• Minimum 5 years of experience in an accounting role, with experience in at least one of the following areas:
  Accounts Receivable (AR), Accounts Payable (AP), or general accounting.
• Strong working knowledge of Microsoft Office Suite, especially Excel.

Skills & Competencies

• Attention to Detail & Accuracy:
  Proven ability to review transactions and documentation with precision.
• Self‑Motivation:
  Proven ability to work independently and manage tasks with minimal supervision.
• Confidentiality:
  Capable of handling sensitive financial information with the utmost discretion and integrity.
• Deadline‑Oriented:
  Demonstrated ability to prioritize and manage tasks to meet deadlines and department goals.
• Strong Communication
  
  Skills:
  
  Effective verbal and written communication with internal teams and external customers.
• Collaborative Team Player:
  Willingness to assist cross‑functional departments as needed.

• Mid‑Senior level

• Full‑time

• Accounting/Auditing and Finance
• Printing Services