Billing & Purchasing Specialist

Who We Are

Lad Lake is a COA‑accredited, nonprofit, independent organization serving youth and families across Wisconsin. With over 1,200 individuals benefiting from our trauma‑informed programs, we are committed to guiding growth and promoting diversity, equity, and inclusion in all we do.

Our mission is to help young people reach their potential and live responsibly. Behind every youth served is a team of dedicated professionals making it all possible—including our financial operations team. If you're detail‑oriented, organized, and passionate about using your skills to support a greater cause, we’d love to meet you.

• Billing (Accounts Receivable):
  • Submits all billing to all funding sources on a timely basis
  • Accurately records revenue in accounting software from underlying source files, reports, and systems.
  • Investigates and resolves aged accounts receivable.
  • Reconciles balances to general ledger
  • Prepares monthly AR summaries and reconciliations
  • Maintains documentation for audits and funder reporting.
  • Responds to inquiries regarding invoices, payments, and account statuses.
  • Back‑ups for remote depositing
• Central Purchasing:
  • Coordinates procurement of goods and services across departments, ensuring adherence to budget and internal approval processes. (Through FMX PO system)
  • Sources vendors, obtains quotes, and evaluates pricing to ensure cost efficiency and ethical purchasing.
  • Maintains centralized records of purchase orders, contracts, and vendor agreements.
  • Monitors inventory of office and program supplies, reorders stock as necessary.
  • Assists with special billing reports as requested by clients and firm personnel.
  • Ensures compliance with nonprofit procurement policies, funding guidelines, and federal regulations
  • Performs miscellaneous accounting and billing tasks as required by Finance Director

• Associate degree in Accounting, Finance, Business Administration, or related field (bachelor's preferred)
• 2+ years of experience in billing, accounts receivable, or purchasing (nonprofit and behavioral health billing experience is a plus).
• Knowledge of nonprofit fund accounting principles and grant billing practices.
• Proficient in accounting software (e.g., FMX, Sage intact, Sage 300 ERP, Extended Reach, Avatar) and Microsoft Excel.

• $25/hour - $28/hour (Based on experience)

• Medical, Dental, Life Insurance, STD, LTD Benefits

• Paid Time Off (up to 16 days annually to start)

• Holiday Pay (up to 8 days)

• Tuition reimbursement to support your career growth

• 401k plan + profit sharing for your financial future

• Casual dress code – wear what makes you comfortable!

• Employee Assistance Program (EAP) for additional support

• Federal Student Loan Forgiveness Employer

• Professional development opportunities (we’ll pay you to learn!)

• Longevity – We’re Wisconsin’s oldest youth service organization!

• Career advancement – Many of our leaders started in entry‑level roles and grew into leadership

• A servant‑leadership culture – Our leaders are here to support you so you can best support the mission

• Familiarity with federal and state grant billing requirements (e.g., OMB Uniform Guidance).
• Experience implementing or working within centralized purchasing systems.
• Strong organizational and time‑management skills, with attention to detail.
• Commitment to the mission and values of the organization.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and uphold compliance standards.
• Ability to multi‑task, self‑manage, organize and prioritize duties and functions.
• Teamwork – promotes cooperation and commitment within the team and organization.

• Requires regular in‑person attendance
• Occasional lifting of office supplies or equipment (up to 25 lbs).
• Monday – Friday (Typically 8:00 AM – 4:30 PM)

Come join the Lad Lake family. Welcome home!