Finance Assistant

Location: Ladysmith

Salary: $21.69 - $22.93 Hourly
Location : Rusk County Government Center, WI
Job Type: Full-time
Job Number:
Department: Health & Human Services
Opening Date: 12/08/2025
Closing Date: 1/11/2026 11:59 PM Central

Description

Rusk County Health and Human Services is seeking applications for a Finance Accountant I. Rusk County Health and Human Services Department is responsible for delivering various social services and public health programs for County residents. Under the direction of the HHS Executive Director the position will be responsible for financial accounting, budgeting, financial management and information systems functions within Rusk County Health & Human Services.

This position ensures the department fiscal policies and records are in accordance with Rusk County, state and federal fiscal requirements. The work will follow program guidelines of state agencies such as Wisconsin Department of Health Services (DHS) and Department of Revenue (DOR) as well as GAAP (Generally Accepted Accounting Principles). The collaborative interaction with the Health & Human Services Director and program managers shall be significant to understand allowable costs in said programming.
Examples of Duties
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Prepares and reconciles department payroll.
• Monitors and maintains accounts receivable, accounts payable, client accounts, and special funding accounts; ensures compliance with contracting requirements and all financial and data reporting standards.
• Processes accounts payable by entering invoices, verifying proper authorization, and preparing weekly payments.
• Manages Medicaid program billing through the MA portal, verifies reimbursement accuracy, and resolves denied claims.
• Prepares monthly allocations, including journal entries and payroll adjustments, and submits entries to the Finance Department for posting in the county system.
• Completes state expense reporting for program reimbursement; ensures reports are accurate, current, and submitted by required deadlines.
• Reconciles accounts by tracking state payments, investigating discrepancies between state and county balances, and providing correct account information to Finance for revenue posting.
• Prepares and submits billing for Public Health services.
• Performs monthly credit card reconciliations by assembling invoices, verifying documentation and authorizations, and entering payments into the county system.
• Prepares journal entries for monthly agency allocations and forwards them to Finance for posting in the county system.

Typical Qualifications

Associate/Two-year Accounting degree or equivalent experience and knowledge normally acquired in two years of post-high school training including successful completion of college level courses in advanced accounting and auditing.

Significant level of communication skills.

Ability to collect, analyze, and interpret data from multiple sources.

Ability to follow existing procedures and instructions as well as learn new procedures.

Ability to proofread for spelling, grammar, math, and content errors.

Reading, writing, adding, subtracting, multiplying and dividing is necessary for preparing schedules and reports.

Knowledge of computers and software programs is essential, including spreadsheets, word processing, and accounting software.

Ability to maintain confidentiality.

Punctual, predictable, and regular attendance.

Ability to work as a member of a team for smooth operation of the office.

Ability to work in periodic stressful conditions and meet numerous deadlines.

Ability to set work priorities and adapt to change in technology and work environment.

Ability to organize and prioritize tasks.

Supplemental Information
Physical Requirements

This job entails minimal physical demands, typically found in an office environment, with very limited exposure to workplace hazards. Some lifting, moving, bending, and twisting.

Work Environment

Usual office working conditions - comfortable work environment.

EOE / ADA Statement

Rusk County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Rusk County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Selection Guidelines

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job…