Accounts Payable Specialist

# Accounts Payable Specialist Hot Job Clearwater Express Wash HQ - Montgomery, TX 77316## Overview Salary Range $50,000.00 - $60,000.00## Accounts Payable Specialist
** Accounts Payable Specialist
**** Job Summary
** The Accounts Payable Specialist owns the day-to-day flow of payables, customer refunds, and credit card activity across a multi-location operation. This position sits on a small, cross-trained accounting team where responsibilities shift as the business grows. These processes are established and running well today; the goal is to keep them accurate while continuing to find efficiencies. The ideal candidate brings fresh ideas, a sharp eye for where time is being lost, and the initiative to carry an improvement from suggestion to implementation.
** Duties & Responsibilities
*** Code invoices to the correct GL account, entity, and location with a high degree of accuracy and efficiency
* Process customer refunds, coordinating with site management and customer service to resolve them promptly
* Review daily credit card transactions for accuracy; research and escalate exceptions
* Manage credit card reconciliation, including daily sync to the accounting system, new card setup, user and tool updates, transaction approvals, and timely completion of reconciliations
* Research and resolve invoice discrepancies, communicating directly with vendors as needed
* Build and maintain Excel import templates for high-volume vendor payable files
* Keep vendor records, W-9s, and tracking tools accurate and current
* Assist with fleet assignments, store supply orders and coding, and banking as needed
* Support month-end close, including accruals and account reconciliations
* Look for opportunities to streamline AP workflows, and recommend process, control, or automation improvements
* Take on special projects and cross-train on adjacent accounting functions as team needs evolve## Qualifications
** Required Skills & Abilities
*** Strong understanding of accounting principles and practices
* Solid technical skills in account reconciliation and month-end close
* Detail-oriented with strong organizational and problem-solving skills
* Self-starter who takes ownership of a process rather than waiting to be assigned the next step
* Track record of identifying inefficiencies and driving improvements, not just executing an existing checklist
* Efficient time management, with the ability to handle multiple responsibilities against competing deadlines
* Able to work independently and as part of a team
* Professional demeanor and positive attitude
** Education & Experience
*** High school diploma or equivalent required; bachelor's degree in accounting, finance, or a related field preferred
* 3+ years of high-volume accounts payable experience required
* Proficiency in Microsoft Excel and Quick Books Online required
* Experience with  and Emburse preferred but not required
* Comfort using AI tools (Claude, ChatGPT, or similar) to work more efficiently is a plus