Accounting Specialist II; AR

Accounting Specialist II (AR) – Invoicing

Position Summary:

Under the direct supervision of the Accounts Receivable, performs a variety of accounting and administrative duties for assigned accounts. Experienced in the following area of accounting, uses a certain degree of creativity and latitude in an effort to complete the daily requirements.

• Maintain internal accounting and electronic control procedures related to invoicing and billing activities.
• Receive and review warehouse-picked slips daily, verifying order information, pricing, quantities, and supporting documentation to ensure invoice accuracy.
• Prepare, process, and review invoices for errors; investigate and resolve billing discrepancies in a timely manner.
• Maintain organized electronic filing within Sage, ensuring invoices and supporting documents are accurately stored and readily accessible to STLB department managers and authorized personnel.
• Collaborate with Sales, Customer Service, Warehouse, and Accounting teams to ensure accurate and timely billing.
• Prepare and distribute weekly invoicing reports for STLB Administration and designated customers, including USPS and other government contract accounts.
• Support Accounts Receivable functions by responding to customer inquiries, providing account information, assisting with collection efforts, and preparing and distributing monthly customer statements.
• Investigate customer-reported billing issues and assist with the preparation and processing of credit memos, debit memos, and invoice adjustments as necessary.
• File, track, and manage freight claims involving lost, damaged, or short shipments; coordinate with carriers, customers, and internal departments to ensure timely resolution.
• Maintain confidentiality of customer, financial, and company information in accordance with company policies.
• Perform other related duties and special projects as assigned.

Work with minimal supervision. Does not supervise other employees.