Accounting Specialist

Under the direction of the Accounting Manager, the Accounting Specialist is responsible for maintaining Accounts Receivable records, including editing, checking, and preparing accounts receivable entries and tabulating control statistics. Keep account of cash receipts, claims, and unpaid invoices. Compute and record credits, refunds, and similar items. Prepare vouchers, invoices, or account statements, in accordance with company and established accounting policies and procedures in accordance with generally accepted accounting principles (GAAP).

This role is also responsible for Accounts Payable functions including weekly ACH & Check processing and processing vendors invoices.

This list of duties and responsibilities is not all-inclusive and may be expanded from time to time to include other duties and responsibilities, as management may deem necessary.

• Comply with all safety and health guidelines, quality standard practices/procedures and housekeeping standards.
• Posts customer payments by recording cash, checks, and lockbox deposits.
• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Assist with resolving collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.
• Vouchering Vendor Invoices and processing EDI transactions in coordination with the Accounts Payable Specialist.
• Bi-Weekly ACH processing and weekly check processing for Accounts Payable.
• Protects organization's value by keeping information confidential.
• Perform all accounts receivable/payable duties associated with month-end closing procedures to include vouchering all invoices, preparing month end Accounts Receivable entry and balancing, printing accounts receivable trial balance reports, providing a list of outstanding invoices to the Controller, etc.
• Backup for Payroll Processing

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires a high school diploma or HSED/GED Equivalent. Must possess good computer skills and be able to learn new skills as needed. This position requires six months to one year of training.

Must be able to effectively communicate with other employees to share information, solves problems, and instructs or employees. Must have the ability to read and interpret complex documents such as financial documents, legal contracts, and complex correspondence. Must be able to write standard reports and documentation.

A full job description is available upon request.