Accounts Payable Manager

We’re hiring an Accounts Payable Manager to join County Materials in Marathon Wisconsin.

The Accounts Payable Manager is responsible for leading the organization’s Accounts Payable function across multiple entities and operating locations, ensuring accurate, efficient, and well-controlled invoice processing and payment operations. This role oversees day-to-day AP activities while driving process improvement, standardization, automation, and scalability to support business growth and operational excellence.

The position plays a key role in transforming AP into a technology-enabled, data-driven function by enhancing purchase-to-pay processes, strengthening internal controls, advancing automation and three-way matching capabilities, improving reporting and performance metrics, and optimizing the use of internal resources and third-party service providers.

The Accounts Payable Manager partners closely with Accounting, Treasury, Procurement, Operations, IT, and business leaders to ensure timely vendor payments, reliable financial reporting, effective risk management, and continuous improvement of Accounts Payable processes in support of organizational objectives.

• Lead and oversee all Accounts Payable operations, ensuring the accurate, timely, and controlled processing of invoices and payments across multiple entities.
• Manage, develop, and hold accountable AP staff and third-party service providers through clear expectations, coaching, performance management, and cross-training.
• Foster a culture of accountability, customer service, continuous improvement, and operational excellence.
• Serve as the escalation point for complex AP issues and ensure appropriate business continuity, documentation, and process coverage.

• Lead the modernization and continuous improvement of AP processes, leveraging automation, workflow tools, and technology solutions to improve efficiency, scalability, accuracy, and controls.
• Expand and optimize purchase order utilization, three-way matching, and standardized AP processes across all business units.
• Develop and maintain AP policies, procedures, approval matrices, and internal controls while identifying opportunities to reduce exceptions, delays, and manual intervention.
• Partner with Finance and IT on ERP enhancements, system integrations, upgrades, and future-state AP initiatives.

• Manage outsourced AP service providers through established service-level agreements, KPIs, controls, and performance expectations.
• Evaluate provider performance, service quality, cost-effectiveness, scalability, and overall business value.
• Participate in vendor/provider selection, implementation, contract administration, and ongoing relationship management.
• Ensure external partners maintain the same standards for accuracy, controls, confidentiality, and customer service as internal operations.

• Establish and maintain strong AP controls, including segregation of duties, approval workflows, vendor master governance, and payment authorization procedures.
• Ensure compliance with company policies and support controls that prevent duplicate payments, fraud, unauthorized transactions, and other financial risks.
• Partner with Accounting and Treasury to maintain secure payment processes and support internal and external audits.
• Regularly review AP procedures and controls to identify and mitigate risk while improving operational effectiveness.

• Oversee vendor onboarding, maintenance, validation, and master data governance within ERP and AP systems.
• Develop effective vendor communication and issue-resolution processes while maintaining strong supplier relationships.
• Monitor aging, exceptions, duplicate vendors, credit balances, and payment performance metrics.
• Partner with Procurement and Operations to improve payment terms and maximize available discounts.

• Ensure AP transactions are accurately recorded, reconciled, and reported to support timely month-end and year-end financial close processes.
• Partner with Accounting to identify liabilities, accruals, reconciliations, and AP-related balance sheet items.
• Review AP aging, invoice exceptions, open purchase orders, and other indicators of financial obligations.
• Ensure accurate and timely completion of regulatory reporting requirements, including Form 1099 reporting.