Contracts & Legal Administrative Assistant

Contracts & Legal Administrative Assistant

Salary: $23.00 - $25.00 per hour, based on experience.

Location:

Black River Falls, WI. The position is required to be on-site, Monday through Friday.

NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED. Applicants must be eligible to work in the United States without visa sponsorship now or in the future.

Lunda Construction Co., a Tutor Perini Company, has been delivering excellence in construction since 1938. We are a major heavy/highway, civil and industrial general contractor with an uncompromising pledge to achieve the highest standards of engineering and safety.

Our projects range from the Southwest METRO Green Line Extension to the I-494 Airport to Highway 169 Design‑Build, and the Southwest LRT Blue Line Extension, among others.

As a Contracts & Legal Administrative Assistant, reporting to the Contracts Manager, you will:

• Manage legal records, projects, and the Legal Counsel’s calendar with accuracy and confidentiality.
• Index, update, and organize legal documents and discovery binders.
• Collect, deliver, transcribe, and proofread legal documents to support case preparation and administrative needs.
• Prepare and issue subcontracts and request-to-sublets following project award.
• Review and manage subcontractor and supplier insurance documentation to ensure compliance with company and project requirements.
• Utilize project compliance systems such as AASHTOWare, LCP Tracker, and CRCS to track project, subcontractor, and compliance data.
• Coordinate, prepare, and submit bid bonds for projects and other requests as needed.
• Request, obtain, and submit RRPL insurance quotes to approved providers.
• Process new vendor setups, address changes, and maintain accurate vendor information across company systems.
• Prepare, update, and maintain master service agreements and related documentation.
• Support documentation and compliance requirements for WIDOT letting processes.

• Strong attention to detail with the ability to review and process documents accurately.
• Basic understanding of legal terminology, subcontracts, insurance or vendor documentation (training provided).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with data entry or document tracking systems preferred.
• Ability to organize and maintain records and files for compliance and reporting purposes.
• Good written and verbal communication skills for outreach and correspondence with vendors and project partners.
• Comfortable learning and using project compliance software such as AASHTOWare, LCP Tracker, or CRCS.
• Ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Team-oriented with a proactive approach to supporting colleagues and project staff.

Lunda Construction builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future.

• Entry level

• Full-time

• Legal

• Construction