Administrative Assistant

Administrative Assistant

Join to apply for the Administrative Assistant role at Synectics Inc.

• The Administrative Assistant will primarily manage payroll/time entry systems, assign field crew work via MWM, monitor yearly meter exchanges, and track compliance work.
• Additional duties include phone/email communication with customers, ordering office supplies, handling mail, and general office support tasks.
• The candidate will work onsite from 7:30 AM to 3:30 PM, performing administrative duties like updating time systems, communicating with crews/customers via phone or email, and completing daily office operations.
• The individual will support the field crews and office operations.
• Key collaborators will include the hiring manager and field staff.
• Both – internally supporting crews and externally handling customer communication via phone/email.
• Supportive and structured. While tasks vary daily, there's a consistent structure with teamwork and independent duties involved.

• High School Diploma or GED.
• Entry-level. Open to candidates straight out of high school or with limited office experience.
• College degree is welcome but not required.
• Microsoft Office (Excel) proficiency.
• General administrative/office equipment knowledge.
• Customer service experience.
• Valid driver's license.
• Strong communication skills.
• Positive attitude and willingness to learn.
• Reliability and consistency.
• Ability to work independently and as part of a team.
• One year of administrative experience preferred.
• Prior customer service background preferred.

Synectics offers eligible employees and their dependents healthcare coverage through Blue Cross Blue Shield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental insurance:
Synectics offers eligible employees and their dependents a dental plan through Met Life. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision insurance:
Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan:
The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus:
Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus.

It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.

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