Transcript Evaluator Job Town of Texas Wisconsin USA,Administrative/Clerical

Location: Town of Texas

The University of Texas Permian Basin's Department of Admissions welcomes applications for the position of Transcript Evaluator

Salary Range Essential Functions

The Transcript Evaluator supports accurate and timely admissions processing by reviewing incoming academic records, applying approved transfer-equivalency and core-curriculum rules, verifying documents and test scores, maintaining high-volume confidential records, and providing clear information to students and campus partners.

The position performs routine transcript and degree-audit support within established University procedures, corrects data-quality issues in People Soft or designated systems, and refers nonstandard coursework, policy exceptions, and final academic determinations to authorized personnel.

Transcript and Document Evaluation

1. Review incoming transcripts and apply approved course-equivalency tables, core-curriculum rules, and documented admissions procedures to routine coursework.

2. Verify incoming documents for authenticity and consistency with uploaded records; match, merge, and correct test-score and transcript records as authorized.

3. Identify nonstandard, incomplete, conflicting, international, military, or policy-sensitive coursework and route it to the appropriate authorized reviewer.

4. Prepare, enter, proof, and correct course and transfer-credit data and document the basis for changes in the designated system.

Academic Records and Degree-Audit Support

5. Maintain accurate academic records and conduct routine degree-audit support using published degree and graduation requirements.

6. Explain documented transcript results, outstanding materials, and published degree or graduation requirements to students, families, faculty, and staff and make appropriate referrals.

7. Preserve the boundary between records information and academic advising by referring course-selection, substitution, exception, and graduation-certification decisions to authorized offices.

Systems, Quality Control, and Service

8. Process correspondence, reports, forms, and records in People Soft and other designated systems and maintain complete supporting documentation.

9. Manage assigned queues and workload to meet established turnaround, accuracy, and service expectations and promptly correct identified errors.

10. Protect student confidentiality and handle academic records in accordance with FERPA, University policy, and records-management requirements.

11. Identify recurring record, process, and data-quality issues and provide documented observations to the supervisor for correction or process improvement.

Required Qualifications

1. High school diploma or GED.

2. Two (2) years of experience in administrative support, records processing, data entry, customer service, or a related field.

3. Experience processing detailed information in a high-volume environment and reviewing work for accuracy.

4. Experience using office software, a records system, student information system, or comparable database

Preferred Qualifications

1. Associate or bachelor’s degree from an accredited college or university.

2. Experience in higher education admissions, registrar, academic records, degree audit, or transcript evaluation.

3. Experience using People Soft or a comparable student information system.

4. Bilingual proficiency in English and Spanish.

5. Strong attention to detail, organization, written communication, and student-service skills.

Additional Information Required Application Materials

1. Cover Letter

2. Résumé

3. List of References

4. Transcripts (Preferred)

5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

2. Employment is subject to an introductory period to monitor employee performance.

3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.

4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a…