Music Department Administrative Assistant II

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Administrative Assistant - College of Arts & Humanities

The University of Texas Permian Basin's College of Arts and Humanities welcomes applications for the position of Administrative Assistant II

Salary Range

The Administrative Assistant II for Music supports the Department of Music within the College of Arts and Humanities by providing administrative coordination and operational support that contributes to the success of academic programs, events, and daily activities at The University of Texas Permian Basin. Reporting to the Dean and working closely with faculty and staff, this role helps manage departmental operations, coordinates events and scheduling, maintains records, and supports communication and logistical needs.

The position plays an important role in ensuring smooth day-to-day functions while contributing to a collaborative and supportive environment that advances the mission of the University.

• Perform clerical and administrative functions including record keeping, database management, appointment scheduling, report preparation, and receptionist duties.
• Manage events and calendars for the Department of Music, including coordination of courses, recitals, accompanists, concerts, practice rooms, auditions, and camps.
• Maintain inventory for departmental resources including instruments, uniforms, and sheet music.
• Process eforms and requisitions, coordinate receiving and expense reimbursements, support group and faculty travel, and maintain financial records including quotes, receipts, invoices, transaction logs, and monthly reconciliations.
• Assist with administrative processes related to faculty, staff, and student hiring, including scheduling, candidate reimbursements, adjunct offer letters, credentialing, and hiring documentation.
• Update and maintain data for the annual NASM Heads report.
• Support marketing and promotion efforts for departmental events, programs, and performances.
• Assist with supervision of student workers, including approval of timesheets and coordination of assigned tasks when applicable.
• The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.

• Three (3) years of administrative assistant experience.
  
  * Experience considered in lieu of education

Required Application Materials

1. Cover Letter
2. Résumé
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

Conditions of Employment

1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All…