Education Program Coordinator

Are you the kind of organizer who keeps both the details and the people on track? As a Education Program Coordinator, you'll combine administrative precision with people coordination.

You’ll work with program directors, confirm and support speakers, and partner with departments across the organization to keep our conferences, courses, and webcasts on track. You’ll own your assigned work from start to finish, with training, established procedures, and a supportive team behind you.

Under the direction of the Supervisor of Program Coordination, the Education Program Coordinator works collaboratively with program directors, speakers and other International Foundation (IFEBP) departments to successfully coordinate the promotion, creation and delivery of educational materials for conferences, courses, contract programs and webcasts produced by the educational programs department.

• Collaborates with program directors and meeting managers to coordinate and create meeting materials for conferences, courses, contract programs and webcasts.
• Works collaboratively to support departments including Marketing, Continuing Education (CE), Graphics, LLC, and Printing to meet the individual requirements of the program while assuring the timelines are maintained for the program.
• Inputs conference/course details (dates, locations, speakers, titles, etc.) into CRM/UX8, and runs various reports to confirm event details and prepare conference-related attendee materials including brochures, program pages, etc.
• Coordinates and schedules internal meetings related to the conferences, courses, contract programs and webcasts; prepares pre-meeting, tie-down and debrief meeting summaries.
• Occasionally works with registrants to help them access program materials, or answer questions to help them determine if a specific program is appropriate for their needs.
• Communicates and manages speaker/instructor schedules, biographies, hotel accommodations, travel insurance, PowerPoint presentations, reimbursements, timelines, etc.
• Prepares and creates materials and meeting agendas for program planning meetings; this may include pulling reports, compiling data points, brochures and research, and polling committee members for availability.
• Inputs and organizes meeting generated data into reports and summaries for governance committees.
• Compiles evaluation and attendance data in internal data program and generates internal database reports.
• Creates and inputs program materials and information into an app for each program.
• Schedules conference calls for program directors with speakers and panels based on program needs.
• Prepares last-minute informational emails to program participants using Eloqua and to speakers and moderators using Outlook.
• Critically proofs and reviews marketing materials, e-mails, brochures, inserts, etc.
• Provides administrative and clerical support to program directors as needed.

No formal supervisory responsibilities; however, incumbent may be required to train/mentor more junior staff members.

This is an hourly, non-exempt position that pays $20.42 per hour.

The Foundation offers a generous total rewards package. Our incredible benefits package includes a comprehensive and affordable medical plan (which includes 24/7 Teledoc), vision plan, dental plan, FSA (medical and dependent care), Employee Assistance Program (EAP), long term disability, short term disability, ample PTO (vacation, sick, holidays) and more! Our retirement plan includes a defined benefit (pension) plan AND a non-elective company 401(k) contribution AND a 401(k) matching contribution.

Unique organizational perks include free Milwaukee County Zoo…