Administrative Assistant

Company Description
For over 100 years, Blue Scope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!

Company Description
For over 100 years, Blue Scope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!


Position Overview
We are looking for an organized, detail-oriented, and enthusiastic Administrative Assistant to join our team! This role plays an important part in keeping our operations running smoothly by maintaining internal data, coordinating attendance program activities, and helping create a positive employee experience through events, recognition, and engagement initiatives.


Key Responsibilities

Administrative Support & Data Management

• Maintain accurate and up-to-date internal data, records, spreadsheets, and tracking reports.
• Enter, review, and update information in company systems to ensure data accuracy and consistency.
• Prepare routine reports and assist with tracking key metrics and administrative activities.
• Maintain organized documentation and files while protecting confidential employee information.
• Provide general administrative support to HR, leadership, and other departments as needed.

• Manage and maintain the employee attendance tracking program, ensuring records are accurate and current.
• Monitor attendance data and assist with identifying attendance trends, occurrences, and reporting needs.
• Partner with HR and leadership to communicate attendance information and provide program-related support.
• Maintain appropriate documentation and assist with preparing attendance reports.
• Help ensure consistent administration of attendance program guidelines and procedures.

• Coordinate employee events, celebrations, and workplace activities that promote team connection and engagement.
• Assist with planning logistics, ordering supplies, coordinating vendors, and communicating event details.
• Organize workplace celebrations, holiday activities, and special recognition opportunities.
• Support employee engagement initiatives that contribute to a positive and inclusive workplace culture.

• Coordinate employee recognition programs, including service anniversaries, team celebrations, and employee appreciation initiatives.
• Collect and organize employee and leadership recognition submissions.
• Prepare recognition communications, announcements, and internal updates.
• Help administer recognition activities, giveaways, and other employee appreciation programs.
• Identify creative opportunities to celebrate employee contributions and strengthen team morale.

• Review and code invoices to the appropriate general ledger accounts, cost centers, and departments in accordance with company procedures.
• Verify invoice details, coding accuracy, and supporting documentation before submission for processing.
• Partner with Finance and other departments to resolve invoice discrepancies and obtain any necessary approvals.
• Maintain…