Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide exceptional administrative support. The ideal candidate is proactive, professional, and capable of managing multiple priorities while maintaining accuracy and confidentiality.

• Answer, screen, and direct incoming phone calls and emails.
• Manage calendars, schedule appointments, meetings, and conference rooms.
• Coordinate and communicate office schedules, updates, and important information.
• Process incoming and outgoing mail, packages, and correspondence.
• Maintain office supplies and coordinate equipment and vendor needs.
• Build and maintain positive relationships with clients, visitors, and team members.
• Accurately enter, update, and maintain records within company databases and software systems.
• Prepare reports, correspondence, and other business documents as needed.
• Organize and maintain physical and electronic filing systems.
• Assist with event planning, meeting coordination, and special projects.
• Support various departments with administrative and operational needs.
• Maintain confidentiality of sensitive information and records.
• Perform other administrative duties as assigned.

• High school diploma or equivalent required.
• Prior administrative or office support experience preferred.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience working with business software, databases, or CRM systems is a plus.
• Excellent organization, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a professional office environment.
• High level of professionalism, discretion, and attention to detail.

• Strong customer service and interpersonal skills.
• Excellent problem-solving and critical-thinking abilities.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective listening, communication, and follow-through skills.
• Strong data entry and recordkeeping capabilities.
• Ability to adapt to new technology, systems, and processes.

• Prolonged periods of sitting, typing, and working at a computer.
• Frequent use of office equipment such as computers, phones, printers, and copiers.
• Occasional lifting, carrying, or moving materials up to 50 pounds.
• Ability to move throughout the office and attend meetings or events as needed.

• Competitive compensation package
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Professional development opportunities
• Collaborative and supportive work environment

Job Title: Administrative Assistant

Status: Full-Time

Schedule: Monday-Friday, Day Shift (schedule may vary based on business needs)