Contract Specialist

Position: Contract Specialist-1
Location: Town of Howard
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.
* *** Work-Life Balance:
*** PTO, paid holidays, flexible work arrangements
* *** Financial Wellness:
*** Competitive salary, 403(b) with company match
* *** Professional Development:
*** Ongoing training, tuition reimbursement, and career advancement paths
** Join Howard University and thrive with us!
** Howard University is seeking a Contract Specialist who has a primary responsibility for the operational procedure and process associated with contractual arrangements/agreements for goods and services procured by the University.
** SUPERVISORY AUTHORITY:
** None
* * NATURE AND SCOPE:
** Internal contacts include the Office of the General Counsel, executives, administrators, managers, faculty, staff and students of the University departments, units and offices. External contacts include Federal, state, local and other governmental sponsors of research/training programs at Howard University, private foundations, vendors, auditors, inspectors and other representatives working on behalf of program sponsors, representatives from other universities, institutes and other organizations with whom Howard University works on sponsored research/training programs and industry trade organizations (such as the National Contract Management Association and the National Council of University Research Administrators and others)
** PRINCIPAL

ACCOUNTABILITIES :
*** Prepares documentation and legal draft of contracts/agreements, ensuring contract/agreement requirements are met, and works directly with Compliance Office and Office of General Counsel (OGC) to ensure contract/agreement language and requirements are appropriate and complies with Howard University and Hospital policies and procedures, and federal and state laws, to resolve compliance issue
* Maintains confidentiality and protects sensitive data at all times, including patient & student, and proprietary information.
* Coordinates work with various departments and serves as a liaison between HU and vendors to oversee the intake, review and finalization of all contracts that bind the University.
* Maintain University Contracts and systems to ensure timely renegotiation and consistency of language/terms in order to provide maximum legal coverage.
* Examines operational scope of contracts, working collaboratively with user departments to ensure compliance.
* Serves as a consultant and educator to management and administrative staff relating to contract/agreement compliance requirements and issues.
* Review and analyze contracts not requiring legal review and identify language issues and/or concerns.
* Coordinates review of issues list with management staff. Negotiate all required language changes and review final documents to ensure all changes are appropriately made. Prepare correspondence necessary to accomplish the finalization of contracts being processed.
* Create contract files, negotiate changes, coordinate full and final execution of all contract documents, maintain Master Contract Filing system, administration and maintenance of the Contract Management Database, to include; monitoring, follow- up and resolution of all renewal notifications; scan and add all finalized contracts, amendments and insurance certificates to the database.
* Monitors Contracts Administration e-mail and responds to customer inquiries in a professional, courteous and prompt manner no later than one business day after receipt of inquiry.
* Maintains the highest degree of confidentiality with respect to information relating to business transactions and HU employees, patients, guests, physicians, co-workers and vendors.
* Assists in the preparation of training manuals and training documentation for on-going contracts training, ensuring that manuals are updated appropriately with the newest version of procedures.
* Assists with training faculty, staff, and students on legal issues in…