HR Generalist​/ADP Workforce Specialist

HR Generalist / ADP Workforce Now Specialist Sendik's Fine Foods Brookfield, WI Position Summary

The Human Resources Generalist / ADP Workforce Now Specialist is responsible for supporting the day-to-day operations of the Human Resources department while serving as a key internal user and administrator of the ADP Workforce Now platform. This position requires strong generalist HR knowledge, payroll accuracy, compliance awareness, and extensive hands-on experience using multiple ADP Workforce Now modules.

This role supports the full employee lifecycle, including recruiting, onboarding, payroll, time and attendance, employee records, benefits administration, ACA tracking, I-9/E-Verify compliance, training records, document management, reporting, and HR process improvement. The ideal candidate is highly detail-oriented, confidential, organized, and comfortable using ADP Workforce Now as a primary tool to manage HR, payroll, compliance, and employee data.

ADP Workforce Now / HRIS Administration

• Serve as a primary HR user and internal subject matter resource for ADP Workforce Now.
• Maintain and optimize ADP Workforce Now processes across multiple modules, including recruiting, onboarding, payroll, time and attendance, benefits, ACA compliance, Document Cloud/document management, employee records, training tracking, reporting, and I-9/employment eligibility verification.
• Ensure employee data is entered accurately and maintained consistently in ADP Workforce Now.
• Identify opportunities to streamline HR workflows and improve system efficiency.
• Generate and audit ADP reports for payroll, benefits, compliance, employee changes, turnover, training, and other HR-related needs.
• Maintain data integrity, security, and confidentiality within HRIS systems.

Payroll and Timekeeping

• Process accurate and timely bi-weekly payroll through ADP Workforce Now.
• Enter, review, and audit payroll-related transactions, including new hires, terminations, wage adjustments, status changes, benefit deductions, garnishments, tax changes, direct deposit updates, and year-end payroll data.
• Review and audit employee timecards for accuracy.
• Monitor time and attendance records, missed punches, schedule issues, overtime, and attendance concerns.
• Assist in ensuring compliance with wage and hour requirements, child labor laws, full-time/part-time status tracking, and company policies.
• Work with managers to resolve payroll or timekeeping discrepancies prior to payroll processing.

I-9, E-Verify, and Employment Compliance

• Administer and maintain Form I-9 documentation in compliance with federal requirements.
• Complete employment eligibility verification and E-Verify processes, as applicable.
• Monitor I-9 completion timelines and follow up on missing or incomplete documentation.
• Maintain accurate and confidential employment eligibility records.
• Assist with compliance audits related to employee records, payroll, benefits, and employment eligibility.

Benefits Administration

• Administer employee benefit programs, including health, dental, vision, life, disability, and 401(k) plans.
• Conduct benefit orientations and assist employees with benefit enrollment questions.
• Monitor benefit eligibility waiting periods and ensure timely enrollment for eligible employees.
• Process benefit enrollments, changes, and terminations through ADP Workforce Now and/or carrier systems.
• Assist with annual open enrollment preparation, communication, employee support, and data entry.
• Respond to employee questions regarding company health and welfare benefit programs.
• Assist with COBRA administration and ensure timely and accurate processing of required information.

ACA, Leave, and Compliance Tracking

• Support ACA tracking, reporting, and compliance through ADP Workforce Now.
• Monitor employee hours and benefit eligibility status for ACA purposes.
• Assist with annual ACA reporting and employee notices.
• Administer and track leaves of absence, including FMLA and company leave programs.
• Maintain required leave documentation and ensure related records are handled confidentially and accurately.
• Support compliance with applicable federal, state, and local employment regulations.

Employee Records and Document Management

• Maintain accurate and up-to-date employee personnel, payroll, medical, benefit, training, I-9, and compliance files.
• Use ADP Workforce Now Document Cloud or other approved systems to manage employee documentation.
• Ensure proper document retention, organization, and confidentiality.
• Prepare…