Purchasing Manager

Job Title:

Purchasing Manager

Reports To:

Manager of Procurement & Sales Department: D15 - ProcurementFLSA Status:
Full-time, Exempt (Salary)

Position Summary:

The Purchasing Manager leads the day-to-day purchasing function for SCS and its affiliated operations, translating enterprise procurement strategy into timely, disciplined sourcing, bidding, ordering, logistics, and warehouse support. The role is responsible for ensuring SCS buys the right goods and services at a competitive total cost of Ownership (TCO) while supporting project schedules, operating continuity, margin protection, and internal customer service.

A central figure of our procurement function, reporting to the Manager of Procurement & Sales, the Purchasing Manager leads the Buyers, Purchasing Clerks, Logistics Specialist, Warehouse Specialist, and Bid Specialist. The position works closely with Construction, Project Management, Development, Design, Property Management, Maintenance, Groundskeeping, Building Supply, Accounting, Finance, and Vendor Management to improve purchasing leverage, visibility, process consistency, and execution speed.

Job

Duties & Responsibilities:

Purchasing Operations & Strategic Sourcing: (30%)Working with their Buyers & Purchasing Clerks, lead daily purchasing operations across construction, property operations, maintenance, groundskeeping, corporate/shared services, and other assigned spend categories.

Develop sourcing plans for high-spend and high-impact categories and coordinate demand across departments to improve SCS purchasing leverage.

Direct supplier searches, quote comparisons, competitive bids, and negotiations to obtain best overall value based on price, quality, availability, service, warranty, lead time, and total cost.

Review purchase requirements for completeness, scope, specifications, timing, and budget alignment before commitments are made.

Negotiate pricing, delivery commitments, payment terms, volume arrangements, warranties, and other commercial terms within delegated authority.

Establish and maintain preferred purchasing channels and supplier relationships in coordination with the Supplier Relationship Management group.

Construction Buying, Bids & Project Support: (25%)Oversee project buyouts, material sourcing, bid coordination, trade-package purchasing support, and long-lead item planning for construction and development projects.

Lead the Bid Specialist and Buyers in maintaining consistent bid documentation, quote leveling, scope comparisons, vendor selection support, and award recommendations.

Partners with Project Managers, Superintendents, Design, Estimating, and other stakeholders to identify purchasing requirements early enough to protect schedules and pricing.

Monitor construction-material market conditions, supplier capacity, lead times, and pricing changes and communicate material risks or opportunities to project and executive leadership.

Support documentation needed for project cost control, capitalized costs, vendor selection, change orders, and audit readiness

Purchase Orders, Logistics & Warehouse Coordination: (20%)Oversee purchase-order processing and purchasing administration, ensuring purchases are properly authorized, documented, coded, and tracked before commitment whenever required by policy.

Establish practical service standards for requisition-to-order cycle time and monitor purchasing workflow to prevent avoidable project or operational delays.

Lead logistics coordination for deliveries, transfers, long-lead materials, jobsite requirements, and other supply movements supporting SCS operations.

Working with the Warehouse Manager, oversee warehouse support activities, including receiving coordination, storage discipline, material availability, inventory movement, and communication of shortages or discrepancies.

Partner with Accounting to resolve PO, receipt, invoice, pricing, quantity, and coding discrepancies efficiently.

Controls, Savings & Reporting: (15%)Apply procurement approval thresholds, competitive-bidding requirements, purchasing policies, and exception processes consistently across assigned purchasing activities.

Maintain documentation supporting competitive bids, purchase decisions, purchase orders, savings claims, and procurement audit requirements.

Track and report verified purchasing savings, cost avoidance, bid activity, PO compliance, cycle time, supplier concentration, and other assigned procurement KPIs.Work with Accounting and Finance to ensure recognized savings are supported by…