Maintenance, Repair & Operations Parts Manager

Maintenance, Repair & Operations Parts Manager (Maintenance Level
3)
Specialty Cheese Co.
Reeseville, WI
Parts Warehousing & Inventory Management

• Maintain equipment master spare parts list in CMMS, including on-hand target levels by part. Recommend and obtain approval for changes from Maintenance Manager.

• Maintain parts master data (part description, numbers, vendor information, inventory, etc.); revise master data to ensure CMMS system is maintained and up to date.

• Establish, organize, and maintain spare parts shelves, bins, and cabinets.

• Ensure all parts have an identified location, are labeled, and movement transactions are recorded timely and accurately.

• Ensure proper inventory levels are maintained for parts while maximizing turns and limiting maintenance part stockouts.

• Follow process to ensure parts are checked out from the part storage room properly and consistently in compliance with SOPs.

• Conduct Material Replenishment Processes (MRP) as needed.

• Identify slow-moving or obsolete parts quarterly and report to Maintenance Manager, requesting disposition.

• Conduct regular cycle counts and physical inventory of all parts based on frequencies determined by criticality and SOPs.

• Receive all equipment parts and maintenance supplies and record in CMMS according to established processes.

• Responsible for ensuring housekeeping and organization of spare parts areas.

• Establish KPIs and metrics to monitor MRO performance.

• Generate reports and analyze part usage to identify usage trends, high-turning parts, and where parts are being used within the plant.

• Identify, source, and negotiate parts and service(s); help identify lowest-cost alternatives that meet quality requirements set by the Maintenance Manager.

• Purchase parts and services used in facility/equipment preventive maintenance, including but not limited to purchase requisition, quote obtainment, and PO creation, including receiving appropriate purchasing approvals.

• Maintain strong working relationships and direct communication with parts suppliers and service vendors to confirm shipping/service schedules and monitor open purchase orders to ensure on-time deliveries.

• Must be able to work and lead in a team environment.

• Ability to communicate in a professional manner and work with all levels of the organization and outside contacts.

• Must be a self-starter with the ability to work with minimal supervision.

• Demonstrated strong written and verbal communication skills.

• Demonstrated decision-making skills.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

• Ability to develop and write SOPs for storeroom and maintenance activities.

• Ability to write routine reports and correspondence.

• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.

• Responsible for the security of spare parts areas from unauthorized personnel.

• Assist in the acquisition, retention, and organization of the maintenance department’s catalogs, O&M manuals, and parts lists in both electronic and hard copy form.

• Good understanding of preventive maintenance processes and procedures.

• Must be adaptable to change with good change management skills.

• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and reduce plant and equipment downtime.

• Attend all safety, MRO process, CMMS, and maintenance training as required.

• Assist maintenance and plant personnel with acquiring needed parts, materials, services, and with equipment troubleshooting.

• Ability to use material handling equipment such as two-wheel dollies, platform carts, and pallet jacks, both hand and motorized.

• Perform all other duties as assigned by management.

• Maintain a valid state driver’s license to occasionally conduct parts and equipment runs when required.

• Ability to occasionally lift up to 50 pounds.

• Ability to ascend and descend stairways to access storage mezzanines.

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