Tradeshow Manager

The Tradeshow Manager supports the Communications & Events organization as a member of the Tradeshow Center of Excellence, leading the strategy, planning, execution, and measurement of Avantor's flagship trade shows. The role combines strategic event leadership with hands‑on operational excellence, driving brand awareness, customer engagement, lead generation, and measurable business impact across global markets. Working closely with commercial, product, marketing, digital, and executive stakeholders, the manager curates best‑in‑class tradeshow experiences while continuously improving processes, reporting, and standards of excellence.

• Strategic Tradeshow Leadership: Develop recommendations for participation in global and flagship shows aligned to business objectives, customer engagement goals, and brand strategy.
• Contract Negotiation & Sponsor ships
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  Lead negotiation of exhibit space, sponsorship agreements, and event contracts to maximize value, visibility, and cost efficiencies.
• Portfolio Management: Independently manage a portfolio of trade shows while providing consultative oversight and governance for additional regional events.
• Cross Functional Leadership
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  Coordinate planning efforts with Commercial, Product, Marketing, Digital, Communications, and external partners to ensure seamless execution aligned around consistent objectives and messaging.
• Logistics & Operations: Oversee registration, housing, meeting space, shipping, show services, booth assets, hospitality, lead retrieval systems, and onsite execution.
• Budget Ownership: Manage event budgets, forecasts, and expenditures with disciplined cost control and transparent stakeholder reporting.
• Asset & Vendor Management: Direct external agencies, vendors, and logistics partners while ensuring booth assets, collateral, promotional items, and displays are available and maintained.
• Performance Measurement & Reporting: Own post-event reporting, ROI analysis, lead metrics, executive summaries, attendee feedback, and strategic recommendations for future participation.
• Process Excellence: Create and maintain project documentation, Teams channels, timelines, work streams, and best‑practice standards that improve organizational efficiency.
• Relationship Management: Build trusted partnerships with organizers, sponsors, vendors, and internal stakeholders globally.

• Creative and results‑driven leader passionate about delivering elevated customer experiences and industry‑leading programs.
• Highly organized self‑starter demonstrating accountability, ownership, and sound judgment across multiple concurrent projects.
• Exceptional communicator with strong stakeholder management and influence skills in highly matrixed organizations.
• Experienced in global, international, and domestic trade show environments with proven ability to manage complexity.
• Skilled in continuous improvement, process optimization, and development of operational standards.
• Proficient with Microsoft 365, Teams, SharePoint, C4C, Cvent, and event measurement platforms such as iCapture

• Bachelor's degree required.
• Minimum 5-7 years of progressive experience in trade show, events, marketing, communications, or related agency environments.
• Demonstrated success leading end-to-end planning and execution of large‑scale, third‑party trade shows .
• Strong contract negotiation, budget management, reporting, and project management capabilities.
• Proven cross‑functional leadership within matrixed organizations.
• Healthcare, biotech, pharmaceutical, or bioprocess industry experience preferred
• Ability to travel domestically and internationally up to 20%.

The above statements are intended to…