Office Manager​/Executive Assistant

Overview

Remora is hiring a talented individual who is also agile enough to provide both Office Manager & Executive assistant support. This individual will serve as a critical hub for the organization by supporting the leadership team, managing the daily operations, and building internal systems that enhance efficiency and communication across the company. This person will ensure that our executives can operate at their highest level, the office environment remains organized and effective, and the company is set up for seamless coordination as we scale.

We're building carbon capture for trains and trucks. We generate revenue for railroads and trucking companies by extracting, purifying, and selling CO2 from their exhaust. Our technology can capture up to 90% of the CO2 in the vehicle's exhaust, while also reducing soot, particulate matter, and NOx.

We've partnered with some of the largest railroads and trucking companies, including Union Pacific, Norfolk Southern, Ryder, and Werner. We've now raised $117 million from prominent investors, including Lower carbon Capital, Valor Equity Partners, Union Square Ventures, First Round Capital, and Y Combinator.

Plan & Develop operational systems and support infrastructure :

• Design and maintain internal administrative systems to streamline meeting coordination, travel planning, office supply management, document tracking, and executive workflows.
• In partnership with the People team and IT support onboarding processes for new hires ensuring new team members feel welcome and set up for success from day one
• Own the communication, scheduling and logistics of internal company events, onsite visits, and team gatherings. Anticipate upcoming administrative and operational needs based on company growth and proactively put solutions in place.

Execute key administrative and operational functions with precision :

• Provide high-level executive support including complex calendar management, travel bookings, expense reporting, meeting preparation, and follow-up for the CEO and other senior leaders.
• Serve as the point person for all office operations — overseeing vendor relationships, facilities upkeep, mail and shipping logistics, and inventory management.
• Own logistics for internal events such as all-hands meetings, company offsites, leadership retreats, and on-site visits for customers, investors, and other visitors.
• Manage purchasing, supplies, and vendor invoicing in coordination with the Finance team to ensure timely and accurate payments.

Collaborate across teams to support culture, communication, and coordination :

• Work closely with the People Ops and Recruiting teams to coordinate interview scheduling, candidate travel, and onboarding logistics.
• Support internal culture-building efforts by organizing team events, birthday recognitions, milestone celebrations, and employee engagement activities.
• Partner with cross-functional teams to ensure alignment on priorities and act as a connector between leadership and staff on important communications.
• Be a trusted go-to resource for employees needing help navigating processes, accessing resources, or resolving day-to-day blockers.

• Bachelor’s degree or equivalent experience in administration, operations, business, or a related field.
• 3–5+ years of experience in a hybrid office/admin/executive support role. Experience working directly with senior leadership or at a fast-paced startup is strongly preferred.
• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with communication tools like Teams. Familiarity with light financial tools (e.g., , Brex, Navan) is a bonus.
• Strong understanding of office operations, executive-level scheduling and communication, and administrative best practices. Familiarity with internal event planning and vendor coordination is ideal.
• Excellent organizational and communication skills. Calm under pressure, comfortable juggling multiple priorities, and eager to take ownership of tasks both large and small.

• Mission First:We are laser-focused on our mission. We have chosen to take on the defining challenge of our time, and we don’t shy away…