Administrative Assistant, Estimating

Central Conveyor Company (a member of the Tsubaki Group) is a turn‑key Systems Integrator with a complete portfolio of conveyance solutions and products for the Automotive, Parcel & Logistics, and Warehouse & Distribution markets.

The Administrative Assistant, Estimating assists with the preparation of quotes and estimates, collects needed materials for quote presentations, and facilitates department communications.

• Coordinate the collection of documents with Estimators to assemble customer quotes.
• Collaborate with other departments and individuals to obtain information needed to prepare quotes.
• Manage quote files, assemble quotation binders, print documents and plotted drawings.
• Facilitate communications between Estimators and the customer.
• Maintain sub‑contractor and sub‑fabricator contact lists.
• Maintain, assign, and log proposal numbers.
• Prefill customer forms and templates.
• Update field labor rates.
• Maintain and regularly disseminate logs of pipeline projects.
• Download customer specifications and load into proposal folders.
• Create estimate sheets per customer pricing form.
• Verify accuracy of customer pricing forms and links to various sources.
• Maintain email communication logs to ensure accuracy in the preparation of quotes.
• Maintain Estimating department calendar.
• Maintain meeting minutes for Estimating department.
• Receive and route incoming phone calls received on the company’s main office line (primary).
• Complete administrative tasks and other projects as assigned.

• High school diploma or equivalent required; associate degree preferred.
• Minimum 3 years in an administrative support role, preferably in a sales department.
• Ability to prepare and deliver presentations consistent with the desired corporate image.
• Excellent attention to detail; editing, proofreading, critical thinking, and research skills.
• Ability to prioritize work and meet deadlines.
• Ability to work independently and collaboratively with a team.
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint, Project, and Teams).
• Experience with Adobe Acrobat DC preferred.
• Knowledge or experience with AutoCAD preferred.

The estimated salary range is $60,000.00–$65,000.00. Individual pay is based on location, skills, experience, and other relevant factors. U.S. Tsubaki offers a competitive compensation and benefits package, including health benefits effective on date of hire; dental and vision benefits effective on the first of the month following date of hire; paid time off (PTO); 10 paid holidays; generous 401(k) match and profit sharing;

annual bonus potential; life insurance; short- and long-term disability; flexible spending accounts, commuter benefits; education reimbursement; home and auto insurance discounts; and pet insurance.

Tsubaki is an Equal Opportunity Employer – minorities, females, veterans, and persons with disabilities.

Learn more about U.S. Tsubaki at: