Travel Manager

• Coordinate domestic and international business travel, including flights, hotels, rental vehicles, and complex itineraries.
• Manage international travel documentation, including visas and invitation letters.
• Serve as the primary contact for employee travel questions and last-minute travel changes.
• Administer and enforce corporate travel and expense policies.
• Review expenses and company credit card activity for policy compliance.
• Train employees on travel and expense procedures.
• Manage and reconcile travel-related invoices and billing.
• Administer company vehicle scheduling, maintenance records, mileage, fuel usage, insurance, and required documentation.
• Inspect company vehicles for damage and condition upon return.
• Manage relationships and negotiations with travel-related vendors.
• Evaluate travel services, technology, and processes to identify cost savings and efficiency improvements.
• Provide guidance and support to the Travel Coordinator and Expense Auditor.
• Assist with customer and visitor travel arrangements.
• Perform other administrative duties and occasional overtime as needed.

• 5+ years of experience managing corporate travel, including domestic and international travel.
• Previous leadership or management experience preferred.
• SAP Concur experience required.
• Experience managing vendors and negotiating services.
• Strong understanding of corporate travel and expense processes.
• Excellent organizational, communication, and problem-solving skills.
• Strong proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to handle confidential information professionally.
• Knowledge of North American and Italian geography preferred.
• Italian language skills preferred but not required.
• Valid driver’s license with an acceptable driving record.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment. This individual should be able to work independently, communicate effectively with employees and vendors at all levels, and quickly resolve travel or expense-related issues.

• Fully on-site; not remote or hybrid.
• Primarily office-based.
• Occasional travel for training or business activities.