Accounts PayableExecutive Assistant

We’re looking for a detail‑oriented Accounts Payable and Executive Assistant. In this role, you’ll manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative support. You’ll be an essential part of the back‑office operations, helping keep the offices and financial processes running smoothly.

This role will be on‑site in Woburn, MA, working 30–40 hours per week.

• Process and track all vendor invoices, payments, and reimbursements.
• Manage recurring expenses, including rent, utilities, and tax payments.
• Reconcile accounts payable records and maintain accurate, organized files.
• Assist with month‑end reporting.
• Assist with special projects and company initiatives.
• Prepare reports and presentations.
• Manage confidential documents and maintain strict discretion.
• Perform light bookkeeping or data entry when needed.
• Generate sales reports and handle other administrative tasks.
• Conduct transaction audits.
• Maintain strict confidentiality regarding all records and procedures.
• Use POS back‑office software to analyze sales and support operations.

• 2+ years of experience in accounts payable or executive assistant roles.
• Strong organizational, multitasking, and communication skills.
• Proficient with Microsoft Office (especially Excel).
• Experience with accounting software is a plus.
• Ability to manage deadlines, prioritize tasks, and work independently.
• Detail‑oriented and highly reliable.
• Ability to work independently while collaborating effectively with others.
• Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred.

• Flexible schedule
• Supportive team environment
• Paid vacations, holidays, and personal/sick time
• Comprehensive Health & Dental insurance
• Free coffee & sweet treats