Operations Coordinator

A Chemtek is seeking a motivated and detail-oriented Operations Coordinator to support daily operations across production, procurement, inventory, and sales. Working closely with company leadership, you will help ensure efficient coordination between lab and business functions. As the company grows, you’ll have clear opportunities to expand your responsibilities and advance within a dynamic, fast-paced environment.

• Prepare and issue customer quotations based on pricing and lead-time guidance.
• Track inquiries, follow-ups, and order status through CRM or ERP systems.
• Communicate with customers regarding quotations, documentation, and delivery updates.

• Request and compare vendor quotations for chemicals, packaging, and consumables.
• Create and track purchase orders to ensure timely delivery of materials.
• Maintain supplier records, certifications, and compliance documentation.

• Record and update material movements in the inventory system.
• Perform regular stock checks and reconcile discrepancies.
• Monitor inventory levels and coordinate reorders as needed.

• Receive incoming materials, verify documentation, and ensure proper labeling and storage.
• Prepare outgoing shipments, including packing lists, labels, and carrier coordination.
• Follow applicable shipping regulations for chemical products (e.g., DOT/IATA).

• Assist in scheduling and coordinating production activities based on material availability and sales orders.
• Maintain accurate batch records and product documentation for traceability.
• Support general lab organization and workflow efficiency.

Required:

• Bachelor’s degree in chemistry, operations, logistics or similar.
• Proactive and open attitude to learn and take on new tasks.
• Detail oriented personality and approach to work.
• Excellent organizational and communication skills.
• Ability to work independently and solve problems independently.
• Work in-person 5 days a week at offices located in Woburn, MA

Preferred:

• Experience in a laboratory, manufacturing, or logistics setting.
• Experience working with ERP software
• Experience working with Chem Inventory or similar inventory tracking software

• Salary is commensurate with qualifications and experience
• Bonuses and incentive compensation
• Benefits: 401k retirement program with company matching, paid holidays, paid sick leave, paid vacation, medical, vision, and dental insurance

A Chemtek Inc. (ACT) is an ISO 9001 certified organic chemistry and analytical laboratory based in Woburn, Massachusetts. ACT specializes in providing organic reference materials and custom synthesis services for our customers in the fields of pharmaceutical research, food, environmental analysis and more. Our mission is to provide scientists working in the analytical chemistry field that make life and the environment safer, healthier, and more sustainable.