Bookkeeper​/Officer Manager

Part-Time Office Manager / Bookkeeper

Byfleet

20 hours per week (flexible)

£18-£20 per hour

About the Role

We are recruiting on behalf of a well-established business based in West Byfleet who are looking for a Part-Time Office Manager / Bookkeeper to join their team. This is a varied and hands-on role combining finance, office management, and administration responsibilities - ideal for someone who enjoys autonomy and making a real impact in a small team environment.

Key Responsibilities

Finance & Accounts

• Prepare and coordinate financial information for accountants, including:
  • VAT returns
  • Payroll
  • Year-end accounts
  • PAYE & Corporation Tax
  • Directors' personal tax
• Manage Xero accounting system
  , including:
  • Posting purchase invoices
  • Creating sales invoices and statements
  • Reconciling credit cards and petty cash
• Oversee online banking
  , including:
  • Payments to suppliers and subcontractors
  • Staff salaries and mileage
  • HMRC payments (PAYE, Corporation Tax)
  • Managing direct debits and outgoing payments

Payroll

• Submit employee hours to payroll provider monthly
• Process payroll reports via Paycircle software
• Upload pension contributions
• Ensure PAYE is paid accurately and on time

Office Management Responsibilities

• Manage HR administration:
  • Staff contracts
  • Holiday tracking
  • Pay reviews
• Negotiate and renew service contracts (utilities, telecoms, etc.)
• Liaise with IT providers and manage technical issues
• Ensure compliance with:
  • Health & Safety
  • Fire safety
  • Risk assessments
  • GDPR
• Oversee company vehicles (servicing, MOTs, insurance, permits)
• Manage business insurance renewals
• Coordinate repairs, maintenance, and sourcing of equipment
• Maintain strong relationships with suppliers

General Office Duties

• Maintain stock records
• Update Excel expenditure spreadsheets
• Produce weekly cashflow forecasts
• Prepare and manage timesheets for invoicing
• Invoice clients (monthly and ad hoc)
• Manage petty cash and reconciliation

Candidate Requirements

• Proven experience in bookkeeping and/or office management
• Strong working knowledge of Xero is essential
• Confident with Excel spreadsheets
• Excellent IT skills (Mac experience preferred)
• Strong written and verbal communication skills
• Highly organised with strong attention to detail
• Ability to work independently and manage multiple priorities
• A positive attitude - and must like dogs!

Benefits

• Company pension
• 25 days annual leave + bank holidays (pro rata)
• Free onsite parking
• Flexible working hours